Executive Administrative Manager

hace 1 semana

Tarragona, Tarragona, España Outrigo A tiempo completo

We are seeking a highly organized and dynamic Executive Administrative Manager to oversee the daily operations of our Santa Oliva office. This role is essential for ensuring the smooth functioning of office operations, supporting staff, and contributing to the overall success of our projects.

Key Responsibilities
  • Oversee all aspects of office management, including administrative tasks, office supply management, and ensuring a clean, organized, and efficient workspace.
  • Lead and supervise the administrative team, providing guidance, training, and support to ensure high performance and professional growth.
  • Manage the office budget, identifying cost-saving opportunities, and overseeing expenses for supplies, equipment, and services.
  • Coordinate the maintenance and repair of office facilities, liaising with vendors, and ensuring compliance with Health & Safety regulations.
  • Organize and coordinate company events, meetings, and team-building activities, ensuring smooth execution and effective communication.
  • Assist the HR department with onboarding new employees, maintaining employee records, and ensuring compliance with company policies and procedures.
  • Serve as the central point of contact for internal and external communications, managing correspondence, phone calls, and inquiries efficiently.
  • Oversee travel arrangements for staff, ensuring compliance with travel policies.
  • Prepare and present reports on office operations, including budgets, project updates, and performance metrics to senior management.
Requirements
  • Extensive experience in office management, preferably in a fast-paced, dynamic environment within the engineering or technology sectors.
  • Strong leadership and team management skills, with a proven ability to motivate and develop staff.
  • Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to manage multiple priorities.
  • Experience in managing budgets, controlling costs, and making data-driven decisions.
  • Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
  • Strong problem-solving skills with the ability to think critically and make decisions under pressure.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced in using office management software and tools.
  • Fluency in Spanish and English is a must, with the ability to communicate clearly and effectively in both languages.
About the Opportunity

This role offers a competitive salary of approximately €45,000 per annum, commensurate with experience.

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