Executive Assistant, Investment Banking Team

hace 1 día


Zaragoza, Zaragoza, España Jll Canada A tiempo completo
Job Summary

We are seeking an experienced Executive Assistant to join our Real Estate Investment Banking team in Madrid. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide diary management across multiple time zones, ensuring a proactive approach to enable preparation and focus time.
  • Manage inbox, organizing and prioritizing emails and tasks as required.
  • Organize complex international travel, including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries.
  • Ensure the most cost-effective and sustainable options are booked, in line with JLL T&E policy.
  • Deal with telephone calls and emails from clients and colleagues in a professional manner, escalating any issues.
  • Develop and maintain effective working relationships with clients and colleagues.
  • Organize meetings and book relevant rooms and equipment.
  • Provide presentation support, formatting, reworking, and proofreading.
  • Provide wide-ranging administrative assistance.
  • Support with project work as applicable.
  • Attend meetings and record minutes and actions.
Requirements
  • Great verbal and written communication skills.
  • Ability to work independently with minimal supervision.
  • Team player with a Partnership mentality, dealing effectively with colleagues and clients.
  • PC literate, understanding of how to use technology as a tool.
  • Above-average knowledge of IT Microsoft applications (i.e., Word, Excel, PowerPoint).
  • Intuitive nature and desire to learn and progress.
  • Understands and appreciates the importance of using discretion.
  • Uses appropriate judgment when responding to the needs of senior-level directors.
  • Shows initiative in taking action and responding appropriately.
  • Adopts a flexible approach to work.
  • Ability to multitask and prioritize tasks.
  • Excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients.
  • A cheerful and positive attitude is essential, as is a genuine enthusiasm for the work that will be undertaken.

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