Virtual Support Specialist

hace 3 semanas


Madrid, Madrid, España Zephyrus Engineering Limited A tiempo completo

Company Overview

Zephyrus Engineering Limited is a pioneering engineering and technology firm dedicated to delivering high-quality solutions across various fields, including structural engineering, architectural services, civil engineering, surveying, and forensic analysis.

We prioritize excellence, sustainability, and innovation in all our projects. Our team is passionate about creating impactful, sustainable infrastructure.

 

Job Summary

We are seeking an organized and detail-oriented Administrative Assistant to provide essential support to our remote team. This role involves managing daily administrative tasks, coordinating meetings, and supporting the smooth operation of projects and processes.

 

Key Responsibilities

  • Administrative Support: Perform a variety of administrative tasks, including managing emails, phone calls, and correspondence on behalf of team members. Organize, maintain, and retrieve files, documents, and records with accuracy.
  • Scheduling and Coordination: Coordinate and schedule meetings, appointments, and project updates for team members. Arrange travel plans, accommodations, and itineraries for team members when required. Prepare meeting agendas, take minutes, and track action items for follow-up.
  • Project Assistance: Assist project managers and team leads in preparing reports, presentations, and documents for internal and client meetings. Maintain project timelines and assist in coordinating project-related tasks with other departments.
  • Communication and Liaison: Serve as the point of contact between internal departments and external partners or clients. Relay important information promptly to relevant team members.

 

Qualifications

To be successful in this role, you will need:

  • A high school diploma; an associate degree in Business Administration or a related field is preferred.
  • 2+ years of experience as an administrative assistant or in a similar support role, preferably in an engineering or technology environment.
  • Experience working in a remote setting is advantageous.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
  • Familiarity with project management tools (e.g., Asana, Trello) and virtual communication tools (e.g., Zoom, Slack) is a plus.

 

Compensation and Benefits

This position offers a competitive hourly rate of $25-$35 per hour based on experience. The standard business hours are Monday to Friday, with some flexibility. Additional benefits include:

  • A 401(k) Plan
  • Health, Dental, and Vision Insurance
  • Paid Time Off

 

About Zephyrus Engineering Limited

Zephyrus Engineering Limited is an Equal Opportunity Employer and welcomes applications from all backgrounds. We are committed to fostering a diverse and inclusive work environment that allows individuals to thrive and grow professionally.



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