Administrative Operations Director

hace 1 semana

Santa Oliva, Tarragona, España Outrigo A tiempo completo

We are seeking a highly organized and dynamic Administrative Operations Director to oversee the daily operations of our office. The ideal candidate will be a proactive leader with strong management skills and the ability to create a productive and positive work environment. This role is essential for ensuring the smooth functioning of office operations, supporting staff and contributing to the overall success of our projects.

All applicants must be eligible to work in Spain.

Key Responsibilities
  • Oversee all aspects of office management, including administrative tasks, office supply management and ensuring a clean, organized and efficient workspace.
  • Lead and supervise the administrative team, providing guidance, training and support to ensure high performance and professional growth.
  • Manage the office budget, including expenses for supplies, equipment and services, while identifying cost-saving opportunities.
  • Coordinate the maintenance and repair of office facilities, liaise with vendors and ensure the office environment meets Health & Safety regulations.
  • Organize and coordinate company events, meetings and team-building activities, ensuring smooth execution and effective communication.
  • Assist the HR department with onboarding new employees, maintaining employee records and ensuring compliance with company policies and procedures.
  • Serve as the central point of contact for internal and external communications, managing correspondence, phone calls and inquiries efficiently.
  • Oversee travel arrangements for staff, including booking flights, accommodations and transportation and ensuring compliance with travel policies.
  • Prepare and present reports on office operations, including budgets, project updates and performance metrics to senior management.
  • Identify opportunities to improve office processes and workflows, implementing best practices to enhance efficiency and productivity.
Requirements
  • Extensive experience in office management, preferably in a fast-paced, dynamic environment within the engineering or technology sectors.
  • Strong leadership and team management skills, with a proven ability to motivate and develop staff.
  • Exceptional organizational and multitasking abilities, with a keen attention to detail and the ability to manage multiple priorities.
  • Experience in managing budgets, controlling costs, and making data-driven decisions.
  • Excellent written and verbal communication skills, with the ability to interact effectively with all levels of the organization.
  • Strong problem-solving skills with the ability to think critically and make decisions under pressure.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and experienced in using office management software and tools.
  • Fluency in Spanish and English is a must, with the ability to communicate clearly and effectively in all three languages. Proficiency in German and Chinese would be a valuable asset.
  • A collaborative approach to working with different departments and a commitment to fostering a positive office culture.
Benefits
  • Competitive Salary reflective of your skills, experience, and contribution to the success of the office and the company.
  • An opportunity to lead and manage a dynamic team in a key role within the company.
  • Opportunities for career development through training, mentorship, and advancement within the organization.
  • Work in a cutting-edge company that values creativity, innovation, and teamwork.
  • Access to a range of benefits that support your well-being, including private medical insurance.

Outrigo is an engineering company dedicated to delivering integral engineering solutions for vehicle design and development testing using state-of-the-art virtual and physical tools.

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