Office Assistant
hace 2 semanas
We are seeking a proactive and highly organized Office Assistant to join our team and support the Spanish entity of HITEC. This role involves a mix of administrative, secretarial, and facilitating responsibilities, making it ideal for someone who thrives in a dynamic environment and enjoys being the backbone of office operations. This is a part time position for about 25 hours a week.
**Main activities**
- **Administrative Support**: Provide general administrative assistance, including handling phone calls in a professional manner, welcoming visitors, and managing incoming and outgoing post.
- **Financial Support**: Assist the Financial Accountant (based in the Netherlands) and our external administrative consultant in Spain with invoice and document management.
- **Office Facilitation**:
- Book travel arrangements, maintain office supply stocks, and manage orders for office supplies and furniture.
- Support field service colleagues with necessary site access documentation.
- Coordinate required training for field service engineers and manage safety audit preparations.
- **Facility Management**: Ensure that the company’s premises are well-maintained, orderly, and presentable.
- **Communication**:
- Provide proactive support to management and team members, identifying opportunities for process improvements.
Maintain clear communication with colleagues
**Requirements**:
- **Education**: Qualification in administrative and secretarial work, preferably at a vocational secondary education level.
- **Experience**: 3-5 years of relevant experience in a similar administrative or office support role.
- **Languages**: Fluent in both written and spoken English and Spanish.
- You are highly organized, detail oriented, and able to work indedependently.
- You are pro-active, so you take initiative and enjoy finding ways to improve the daily operation.
- You are a strong communicator and a team player.
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