Administrative Support Specialist for ULI Spain
hace 1 semana
The Urban Land Institute is seeking an experienced Administrative Support Specialist to join our team in Madrid. As a key member of the National Council, you will provide critical support to help drive membership growth and deliver high-quality member-led activities.
Job DescriptionThis role requires a highly organized and detail-oriented individual who can work effectively in a fast-paced environment. Your primary responsibilities will include:
- General Administration:
- Serving as the first point of contact for member queries and handling administrative tasks with precision.
- Updating the ULI Spain website with fresh content and ensuring it remains accurate and up-to-date.
- Scheduling meetings and recording minutes with ease.
- Supporting event logistics, including name badges, on-site materials, and attendee registration.
- Data Management:
- Pulling member data and event information from the ULI database.
- Maintaining accurate records of delegate attendance and non-payment issues.
- Capturing and updating member contact details in the ULI database.
- Invoicing and Financial Management:
- Creating payable invoices and communicating with payees efficiently.
- Processing incoming invoices and liaising with vendors to resolve any discrepancies.
You will also be responsible for any additional tasks assigned by the Executive Director, ULI Spain. If you possess excellent communication skills, are proficient in Microsoft Office, and have experience in marketing and communications, we encourage you to apply.
RequirementsTo be successful in this role, you must have:
- Two to three years of experience in a similar administrative support position.
- Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
- A bachelor's degree or equivalent work experience.
- Fluency in Spanish and proficiency in English.
We offer a competitive salary of €45,000 - €55,000 per annum, depending on your level of experience and qualifications. The position is based in Madrid and involves some travel to attend events and meetings. If you are a self-motivated and highly organized individual with excellent attention to detail, please submit your application today.
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