Event Operations Specialist

hace 4 semanas


Mérida, Badajoz, España Worldstrides A tiempo completo
Event Operations Coordinator

The Event Operations Coordinator plays a critical role in ensuring the success of WorldStrides events. This position is responsible for creating effective recruitment strategies and procuring various assignments involving securing external communications and events. This includes but is not limited to speakers and off-site visits for WorldStrides events.

Key Responsibilities:
  • Manage logistics and operations for events, including venue selection, catering, and audiovisual equipment.
  • Coordinate with internal teams, including Program Management, Finance, Sales, Account Management, and Marketing to determine program requirements throughout the year.
  • Develop and maintain relationships with professionals in the fields of leadership, business, entrepreneurship, engineering of public, and private sectors.
  • Collaborate with leadership to maintain organization VIP relationships.
  • Oversee administrative functions, including drafting and managing contracts, monitoring compliance with program budgets, and maintaining accurate planning and event documents.
  • Serve as liaison to field teams for assigned programs in the office and at program sites.
  • Work closely with marketing, sales, and program management team in the office on event development and alignment with program needs and goals.
  • Provide field support for applicable program events during Summer Months (June-August).
  • Financial tracking and oversight of deposits and invoices with all internal stakeholders to ensure that programs remain within budget.
  • Conduct post-event surveys with speakers to evaluate YvY retention and growth opportunities.
  • Conduct post-program debrief with staff to review venue and vendor performance, function space changes, and any issues/concerns that should be addressed.
Requirements:
  • Exceptional oral and written communication skills in English.
  • Bachelor of Arts or Science degree (preferred).
  • 1 - 2 years professional experience in one of the following areas: Event Management, Experiential Education, Administration.
  • 2 years customer service or client-facing experience.
  • Serve as a professional representative of WorldStrides both internally and externally.
  • Excellent interpersonal skills and the ability to build relationships with cross-cultural stakeholders, including Staff and external partners.
  • Strong relationship development skills.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.


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