Front Office Coordinator

hace 7 horas

Barcelona, Barcelona, España Nutanix A tiempo completo

About the Role

The Front Office Coordinator will be the first point of contact in our office, providing a warm and welcoming experience for clients, applicants, and visitors. This role requires a high level of professionalism, a positive attitude, and the ability to maintain a friendly and dynamic front office atmosphere.

Key Responsibilities

  1. Answer and direct incoming calls to the appropriate personnel, following company policy
  2. Provide information to callers and visitors, responding to queries in a timely and professional manner
  3. Monitor and screen the office main voicemail, ensuring all messages are addressed promptly
  4. Greet and announce clients, applicants, and visitors with a high level of professionalism, maintaining a neat and organized reception area
  5. Follow security procedures for checking in guests, suppliers, and other visitors, ensuring a secure and safe environment
  6. Contact host/company escorts as needed, providing assistance and support
  7. Assist with scheduling lobby board room or other conference rooms, ensuring seamless coordination
  8. Maintain a list of services, including transportation sources, accommodations, and referral contacts, to support employees and visitors
  9. Assist with the receipt of goods and services, ensuring accurate and efficient processing
  10. Perform other duties as assigned, contributing to the smooth operation of the office

Requirements

  1. Experience working in a fast-paced business environment, with a proven track record of multitasking and prioritizing
  2. Ability to take initiative with various projects, demonstrating self-motivation, flexibility, and adaptability
  3. Excellent communication and interpersonal skills, with the ability to interact with all levels of the organization
  4. Ability to maintain confidentiality and handle sensitive information with discretion

What We Offer

Nutanix is an equal opportunities employer, committed to diversity and inclusion. We are seeking a disabled candidate for this role, and we require an official Certificate of Disability from your authority to proceed with your application.

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