Administrative Coordinator
hace 6 días
Job Summary
The Administrative Coordinator will provide administrative support to the Career Development Center at Iese Business School. This role is responsible for ensuring the day-to-day running of all activities and events to help IESE students in their job search.
Main Responsibilities
- Provide general administrative support with internal technical platforms, departmental mailboxes, data reports, organization of events, liaison with other departments, purchasing orders, etc.
- Manage job platform: approving new companies, inserting new job postings, managing deadlines, generating CV books, giving feedback from companies, controlling student offers and updating the system accordingly.
- Take ownership and coordinate activities online and on-campus ensuring everything runs smoothly. This includes posting job opportunities, sending CV books, organizing interviews, internal workshops, Career Forums, corporate presentations, case competitions, student club conferences, surveys, and networking events.
- Be the liaison between students, companies, and IESE by responding to inquiries and solving issues from companies, students, and visitors.
- Assist Associate Directors to find new companies recruiting on campus and make contact by email and by phone (Business Development).
- Produce documents and/or presentations using Word, Excel, PowerPoint.
Requirements
- Ability to handle multiple tasks simultaneously, meeting deadlines, and anticipating needs.
- Pro-active and flexible, able to act under pressure and ability to learn and adapt to new scenarios.
- Working with two different managers.
- Spirit of service and organizational skills are key competences for this role.
- Excellent interpersonal oral and written communication.
- Analytical skills and attention to detail.
- Self-motivated and resilient.
- Cultural acceptance, awareness, and mutual respect is a must. Role includes contact with companies and students from a variety of cultural backgrounds.
- Strong computer skills. Experience with MS Outlook, Word, Excel, and PowerPoint required.
- Experience in an office environment working in a team preferably in a support function.
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