Administrative Trainee

hace 2 semanas

Barcelona, Barcelona, España EMBL A tiempo completo

Job Summary

We are seeking a proactive and detail-oriented individual to join our Administration Team in Barcelona as a Trainee/Intern. The successful candidate will support the development, management, and coordination of various scientific events and seminars, as well as assist with internal social and scientific events.

Key Responsibilities

  • Support the planning and execution of scientific events and seminars, including logistical arrangements and coordination with stakeholders.
  • Organize internal social and scientific events, and collaborate in the organization of institutional events, meetings, and visits.
  • Arrange visitor travel and accommodations, and manage meeting rooms and agendas.
  • Process travel bookings and reimbursements for staff, and register fees for conferences and courses.
  • Coordinate seminar organization, including 50th Anniversary events, One-EMBL Seminars, and Seminars by the Beach.
  • Assist with unit meetings, calendar updates, and event logistics.
  • Support the development of process maps and workflows, and assist with administrative tasks such as purchase orders and reimbursements.
  • Support the onboarding of new staff and assist with tasks related to ERP/SAP.

Requirements

  • Studying or have a degree in Public/Business Administration, HR, Event Management, or a related field.
  • Basic understanding of administration and office environment, with great attention to detail.
  • Commitment to providing exceptional customer service, with integrity and ability to work with people of different cultural backgrounds.
  • Good organizational skills, reliability, and ability to plan and prioritize work.
  • Innovative and analytical, with a flexible mindset, and ability to communicate and collaborate cross-functionally.
  • Fluency in written and spoken English.

Preferred Qualifications

  • Prior relevant experience is advantageous.
  • Spanish language skills are an asset.

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