Office Administrator/travel Coordinator

hace 7 meses


Marbella, España Gaming Innovation Group A tiempo completo

Gaming Innovation Group is seeking a highly organized and detail-oriented Office administrator/Travel Coordinator to provide administrative support to our WPS manager.

In this role, you will be responsible for overseeing all office activities, coordinating travel arrangements, and assisting with various administrative tasks.

**Responsibilities**:

- Coordinate and book travel arrangements(individual and group), including accommodation and transportation and any visa requirements
- Manage any possible travel claims with our insurer
- Assist with preparing reports, presentations, and other business documents
- Manage expense reports and process invoices for reimbursement
- Assist with organizing and coordinating company events and conferences/workshops
- Perform general administrative tasks
- Verifying group reservation requests for accuracy against meeting/conference profiles.
- Identifying the most suitable and high-quality services with reasonable rates.
- Setting up external meetings (notary, contractors etc)

Additional day-to-day administrative duties include:

- Supporting the Workplace Service Manager in achieving operational excellence in our offices(offer admin support in H&S platform)
- Maintaining an effective administration system, coordinating day-to-day maintenance and addressing requests from various departments/staff members.
- Serving as a point of contact for service providers/subcontractors such as cleaning, lunch, electricity, water, and storage.
- Handling induction training tasks, including signing forms, access cards, and parking.
- Assisting HR with onboarding/offboarding procedures for new joiners.
- Managing petty cash, Jira ticketing system, monitoring cleaning and supplies, ordering fruit, lunch, water, taxi bookings,ordering stationary, couriers, ID tags, parking, and office access, key forms.
- Arranging any works/repairs needed for the office

**Requirements**:

- Position is based in our Marbella office, 5 days a week.
- Excellent organization and communication skills.
- Ability to work both independently and collaboratively in a team.
- Strong attention to detail and ability to maintain confidentiality.
- Ability to prioritize tasks and meet deadlines in a fast paced environment.

**Benefits**

Great career development opportunities

International Health Insurance

Health and Wellbeing Package (350 EUR per year)

Birthday Day Off

Me Time - 1 day off per year

Lunches in the office for free


  • Office Coordinator

    hace 8 meses


    Marbella, España Norma Franck A tiempo completo

    We are hiring a highly motivated Office Coordinator and Receptionist to join our team in Marbella. **Responsibilities**: - Supervise and coordinate daily office operations. - Maintain an organized and efficient work environment. - Manage correspondence and internal communications. - Welcome clients and visitors in a friendly and professional manner. -...


  • Marbella, Málaga, España RavenPack A tiempo completo

    About UsRavenPack is a leading provider of big data analytics for the finance industry, empowering clients to enhance returns, reduce risk, and increase efficiency. With 20 years of experience, we are at the forefront of developing next-generation AI tools.We are seeking a proactive Office Operations Coordinator to support operations in our Spanish office....

  • Facilities Coordinator

    hace 4 semanas


    Marbella, Málaga, España RavenPack A tiempo completo

    About the RoleWe are seeking a highly organized and detail-focused Facilities Coordinator to join our team at RavenPack's Spanish office. As a key member of our facilities team, you will be responsible for ensuring the smooth day-to-day functioning of our office, including maintenance and repairs, inventory management, and environmental services.The ideal...

  • Senior Office Coordinator

    hace 3 semanas


    Marbella, Málaga, España Jobfinder Spain A tiempo completo

    We are seeking an experienced and highly organized Senior Office Coordinator to join Jobfinder Spain in Marbella. The ideal candidate will be well-presented, fluent in both English and Spanish, and possess a strong background in administrative support roles.Key Responsibilities:Administrative SupportThe successful candidate will provide comprehensive support...

  • Pa / Administrator

    hace 2 semanas


    Marbella, España Emprego ES A tiempo completo

    Job Brief Due to expansion we are looking to recruit a PA for an immediate start. This is an exciting opportunity to join a growing blockchain cloud business undergoing significant growth. You will work closely with the directors of the company performing daily duties that are integral to the smooth running of the company. You will have PA/administrative...


  • Marbella, Málaga, España Assist24 Group A tiempo completo

    About UsAssist24 Group is a dynamic and fast-growing organization at the forefront of the roadside assistance industry.The RoleWe are seeking an experienced, highly organized, and proactive Executive Assistant to support our CEO in driving success. This pivotal role requires exceptional multitasking abilities, outstanding communication skills, and the...


  • Marbella, Málaga, España JobFinder Spain A tiempo completo

    We are looking for a highly motivated and organized individual to join our team at JobFinder Spain in Marbella. As an Administrative Assistant, you will play a crucial role in supporting our office operations and providing exceptional customer service.Key Responsibilities:Provide administrative support to the team, including answering phone calls, responding...


  • Marbella, Málaga, España Ravenpack A tiempo completo

    About UsRavenPack is the leading provider of big data analytics solutions for financial services. Our cutting-edge technology empowers clients to make informed decisions with speed and accuracy.Job OverviewWe are seeking a highly motivated Operations Coordinator to join our back office team in Spain. As an integral part of our operations, you will be...


  • Marbella, España Emprego ES A tiempo completo

    Full or Part-time Art Gallery Administrator - Hybrid vacancy Our client, a well-established and unique business in the Marbella area, is looking to recruit an experienced administrator to help run an exclusive gallery. The successful applicant will speak English and Spanish fluently and will be good at developing relationships with both new and existing...

  • Marketing Coordinator

    hace 5 días


    Marbella, España Nikki Beach Hospitality Group A tiempo completo

    .Join Our Marketing Team at Nikki Beach Hospitality Group in Marbella!Position: Marketing Coordinator Location: Marbella, Spain Are you passionate about luxury hospitality, event planning, and creating unforgettable brand experiences?Nikki Beach Hospitality Group in Marbella is searching for a dynamic Marketing Coordinator to contribute to the growth and...

  • Logistic Coordinator

    hace 7 días


    Marbella, España Immucura Med SL A tiempo completo

    Full Time - Marbella (Spain) Immucura is an international provider of non-invasive cancer treatments, based on immunotherapy with dendritic cells. Our treatments are scientifically advanced, with personalized and empathetic patient care throughout the process. **Job description** We are looking for a logistic Coordinator to assist our logistic teams daily...

  • Office Manager

    hace 3 días


    Marbella, España MAS PROPERTY A tiempo completo

    **Requirements**: - Proven experience as an Office Manager or Administrative Assistant - Knowledge of office administrator responsibilities, systems and procedures from the real estate industry - Proficiency in MS Office - Hands on experience with office machines (printers, coffee machines, water service) - Awareness and experience in receiving, processing...

  • Marketing Coordinator

    hace 2 semanas


    Marbella, España Nikki Beach Hospitality Group A tiempo completo

    .Join Our Marketing Team at Nikki Beach Hospitality Group in Marbella!Position: Marketing Coordinator Location: Marbella, Spain Are you passionate about luxury hospitality, event planning, and creating unforgettable brand experiences?Nikki Beach Hospitality Group in Marbella is searching for a dynamic Marketing Coordinator to contribute to the growth and...


  • Marbella, Málaga, España Ravenpack A tiempo completo

    About UsRavenPack is a leading big data analytics provider for the financial services industry, empowering clients with speed and accuracy in analyzing large amounts of unstructured content.Job DescriptionWe are seeking a proactive Office Management Specialist to support operations in our Spanish office. This role is focused on daily back office operations,...

  • Marketing Coordinator

    hace 1 semana


    Marbella, España Nikki Beach Hospitality Group A tiempo completo

    Join Our Marketing Team at Nikki Beach Hospitality Group in Marbella! Position: Marketing Coordinator Location: Marbella, Spain Are you passionate about luxury hospitality, event planning, and creating unforgettable brand experiences? Nikki Beach Hospitality Group in Marbella is searching for a dynamic Marketing Coordinator to contribute to the growth and...

  • Marketing Coordinator

    hace 7 días


    Marbella, España Nikki Beach Hospitality Group A tiempo completo

    Join Our Marketing Team at Nikki Beach Hospitality Group in Marbella Position: Marketing Coordinator Location: Marbella, Spain Are you passionate about luxury hospitality, event planning, and creating unforgettable brand experiences? Nikki Beach Hospitality Group in Marbella is searching for a dynamic Marketing Coordinator to contribute to the growth and...

  • Marketing Coordinator

    hace 1 día


    Marbella, España Nikki Beach Hospitality Group A tiempo completo

    Join Our Marketing Team at Nikki Beach Hospitality Group in Marbella! Position: Marketing Coordinator Location: Marbella, Spain Are you passionate about luxury hospitality, event planning, and creating unforgettable brand experiences?Nikki Beach Hospitality Group in Marbella is searching for a dynamic Marketing Coordinator to contribute to the growth and...


  • Marbella, Málaga, España Ravenpack A tiempo completo

    About RavenPackRavenPack is the leading big data analytics provider for financial services, empowering clients to enhance returns, reduce risk, and increase efficiency by integrating public information into their models and workflows. Our innovative solutions are designed specifically for financial professionals.We have been recognized as the Best...


  • Marbella, Málaga, España Factorial HR A tiempo completo

    About This Opportunity: We are seeking a motivated and organized HR Generalist to join our team in Spain. As an HR Generalist, you will play a key role in supporting the HR department with various administrative tasks and ensuring the smooth operation of our offices.">Manage office inventory, order supplies as needed, and propose improvements.Act as a point...

  • Marketing Coordinator

    hace 2 semanas


    Marbella, España Nikki Beach Hospitality Group A tiempo completo

    Join Our Marketing Team at Nikki Beach Hospitality Group in Marbella!Position: Marketing Coordinator Location: Marbella, Spain Are you passionate about luxury hospitality, event planning, and creating unforgettable brand experiences?Nikki Beach Hospitality Group in Marbella is searching for a dynamic Marketing Coordinator to contribute to the growth and...