Team Assistant to European Executive Committee

hace 2 meses

Madrid, España QBE A tiempo completo

Primary Details

Time Type: Full time

Worker Type: Employee

At QBE, our purpose is to enable a more resilient future.

Are you passionate about working for one of the world’s largest insurers that offers excellent opportunities to grow your career and with offices in 27 countries?

Leveraging our deep expertise and insights, QBE offers commercial, personal and specialty products and risk management solutions to help people and businesses manage risks. Today, we employ more than 11,600 people around the world.

QBE Europe SA/NV is headquartered in Brussel and while we are international in our outlook, we are also proudly local in our operations with our Spain office in Madrid. QBE’s European Operations, which accounts for over 27% of QBE Group turnover, is a leading specialist in London market and European commercial lines business. Active in both the Lloyd’s and company market, QBE offers considerable diversity to the broking community. We are a socially responsible company and give our customers the ability to invest a portion of their premiums in environmentally and socially beneficial projects.

With our comprehensive product offering and underwriting expertise, we are able to cover a wide range of business risks, helping our clients to identify them and minimise their exposure.

If you are looking to progress your career within insurance and want to be part of a successful organisation with strong growth ambitions, then read on.

Team Assistant to European Executive Committee (M/F)

Your new role
- Manage Directors agendas following directions/guidelines to ensure best use of time in line with working priorities.
- Organize internal and external meetings, book venues and meeting rooms, make arrangements for equipment and catering, and ensure invitations and notes are distributed in a timely fashion to ensure that all background arrangements are in place which will enable meetings to achieve their objectives.
- Organize travel itineraries for the Directors, i.e. travel, accommodation and currency arrangements to ensure these are made in line with requirements and company policies.
- Prepare and submit expense reports for payment in a timely fashion to ensure these are settled in line with QBE policy.
- Assist Directors in dealing with other basic administrative aspects of confidential matters to ensure these are handled sensitively and in line with best practice.
- Liaise with other Departments and PAs to ascertain their needs and responding or forwarding the messages or incoming information and communications to the appropriate Director to ensure communication processes are fit for purpose.
- Maintain strong relationships with key internal and external stakeholders to ensure communication processes are effective and to achieve the region objectives: act as a point of reference for others and liaise with other functions/Assistants in a collaborative manner.
- Eventually Office Management tasks if an office is opened: front desk management developing different tasks such as: filtering of telephone calls and responding enquiries when necessary, managing courier, distributing incoming post in a timely manner to ensure is forwarded to the relevant person, organizing and maintaining stationery stocks and equipment to ensure there is an adequate supply. Also responsible for monitoring the office condition and liaise with office vendors and office service providers to ensure its proper functioning, support with in-house activities such external visits or events. On-site working

About you
- Fluent in Spanish and English Speaking & Writing
- Reliable and Discreet
- Flexible and adaptable to change
- Good team player, emphatic and willing to work collaboratively
- Strong diary management skills
- Strong organizational and prioritization skills
- Ability to multitask
- Strong interpersonal and Communication skills
- Self-motivated and able to use own initiative
- Willingness to learn
- Excellent software knowledge of MS Office 365 (Word/Excel/Outlook/ Teams/ OneDrive/ Sharepoint/ )
- Good understanding of work of department and individual team roles

Why QBE?

Working for us. Working for you.

We understand that one size doesn’t fit all and that priorities can change depending on your life stage. That is why our blend of wellbeing initiatives and benefits offer flexibility to suit what matters most to you. Working for us. Working for you. It’s in the culture of our business, our QBE DNA, to support our people. Everything we do is underpinned by our QBE DNA - because we know it’s not just what we do that matters, it’s how we do it that makes the difference.

Balancing work and life is important so our flexible working opportunities are open to all. We want to foster an environment where flexible working is encouraged, while ensuring the job gets done and our customers receive a seamless experience

About QBE

We work hard to build a culture that best supports our people, and not only represents our

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