Administrative Assistant, Investment Banking

hace 6 días

Madrid, España Bank of America A tiempo completo

We are looking for an experienced Administrative Assistant with prior Investment Banking experience to join our team in our Madrid office. You will join the Investment Banking Administrative team with a focus in supporting our Bankers.

You will act as a trusted partner who thrives in a global environment that encourages excellence, rewards high performance, develops its associates, drives innovation, demands integrity, cultivates trust and teamwork, and promotes diversity and inclusion.

**Responsibilities**
- Diary management, including organising internal/external meetings
- Taking care of room/space bookings and arranging for appropriate catering for both internal and external meetings
- Arranging conference calls and video conferences internally and externally, competent using both Webex & Zoom.
- Booking and making all necessary arrangements for complex domestic and international business travel
- Assist bankers with the preparation of presentations
- Handling expenses using Concur system - with a general understanding of the bank’s policies
- Handling invoices and expenses using APPIAN system
- Submission of ARIBA requests for office stationary, IT accessories.
- Filing call reports on a weekly basis using Insight
- Completing CRM on a weekly basis
- Pre-empt and highlight to the Business Manager out of policy expenses
- Ensure relevant Deal Related Expenses (DRE) is captured
- Develop knowledge of banker’s clients, transactions and specific individuals
- Establish professional and effective communication at all levels with internal stakeholders, assistants in your area and cultivating relationships with external clients and their assistants
- Handling sensitive and confidential material and information
- Manage professional responses to telephone calls, taking ownership of queries
- Understanding the internal systems such as Concur Smartforms/CRM/ (Training will be given for all internal systems)
- Keeping track of bankers visiting from other offices and processing relevant building and office accesses

**Requirements**:

- Excellent communication skills at all levels written and verbally
- Confidence at dealing with people of all levels both internally and externally
- Proactive style and ability to work independently and as a team player
- Capable to multitask and prioritise
- Capable to work efficiently in a pressurised environment
- Excellent PC skills including Word, Excel, PowerPoint and Outlook
- Experience using Concur
- Accurate typing - approx. 50 wpm
- Flexible approach to overtime and out of hours working patterns
- Mature, calm and professional attitude at all times
- Accuracy and numeracy
- Proficient in Spanish and English

**Bank of America**

Every day, across the globe, our employees bring a commitment to our purpose and to driving responsible growth by living our values: deliver together, act responsibly, realize the power of our people and trust the team. A key aspect of driving responsible growth is doing so in a sustainable manner, a critical pillar of which is being a great place to work for our teammates.

In line with these values, in EMEA we have 9 Employee Networks, a wide range of Sports & Social clubs, and other development and networking opportunities so that you can enjoy a range of experiences and connect with colleagues across the bank. We also offer exclusive discounts to some of the most iconic cultural experiences for you to enjoy in your spare time outside of work. Learn more about our benefits here.
- Good conduct and sound judgment is crucial to our long term success. It’s important that all employees in the organisation understand the expected standards of conduct and how we manage conduct risk. Individual accountability and an ownership mind-set are the cornerstones of our Code of Conduct and are at the heart of managing risk well._
- As part of our standard hiring process to manage risk, please note background screening checks will be conducted on all hires before commencing employment._

**Job Band**:
H7

**Shift**:
**Hours Per Week**:
39

**Weekly Schedule**:
**Referral Bonus Amount**:
0

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