Assistant Facilities Manager
hace 7 meses
JLL supports the Whole You, personally and professionally.
Assistant Facilities Manager | Integrated Facilities Management EMEA | Permanent
Omnicom Account | Competitive Salary
About the jobJLL supports the Whole You, personally and professionally.
What The Job Involves
People Management
Help manage and coach team
Assist in developing and sustain a high-quality well motivated team
Ensure high staff morale, trust and work ethics
Actively support an environment that supports teamwork, co-operation and performance excellence within team
Assist in mentoring and enabling Training & Development of team members
Client/Stakeholder Management
Deliver excellent customer service to meet on-site client’s expectations
Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels
Monitor procedures to ensure client’s expectations are conveyed and worked upon
Procurement & Vendor Management
Support vendors including hard and soft skills to deliver services on time and within budget
Support vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices
Chair vender monthly KPI meetings and fall out actions
Contracts Management
Ensure that all contracts are professionally delivered at the right cost and in line with the Jones Lang LaSalle Code of Ethics
Support in monitoring expiry of contracts and initiate re-procurement if needed
Continually assess contracts to ensure best value delivered to the client
Finance Management / Cost Control / Profitability
Assist in ensuring that the site’s financial operations are meeting targets and control requirements
Assist and monitor financial processes to ensure account payable procedures are followed at all times
Health & Safety Management
Implement and manage safety procedures to ensure the provision of a safe working environment
Ensure compliance with statutory regulations on fire, health and safety standards
Act as ambassador for the JLL SAFER initiative
Site Operations Management
Implement Industry Best Practice operations
Support Country Facilities Manager and the EMEA portfolio
Assist and monitor to ensure all building procedures and performance measures are always maintained
Ensure all Critical Environment (CEM) requirements are met
Seek ways to reduce costs and improve operational standards
Conduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures and performance measures.
Risk Management
Assist in the implementation and management of a property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to Jones Lang LaSalle’s business conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Skills & Experience
Experienced in facilities, property management, hospitality or related field
Able to demonstrate knowledge of local health and occupational safety requirements
Experienced in dealing with critical facilities and vendor management for specialized services
Experienced in budget management and financial analysis
Strong communicator with the confidence to communicate at all levels.
You are keen to develop within the workplace, spending time supporting a multidisciplinary team gaining knowledge and expertise
You work collaboratively as part of a team to solve problems with professionalism and service focused approach
You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
You strive for excellence in what you do and share ideas for improvement
You are familiar with computer equipment and programs (Word, Excel and Outlook)
You are adaptable to work to requests and projects that may vary from day to day
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued, and empowered to achieve o
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