Facilities Assistant

hace 4 semanas

Madrid, España Undisclosed A tiempo completo

.Job Summary :Medpace Spain is currently seeking a full-time office based Office Assistant to join our team in Madrid. This position will work in a team to accomplish tasks and projects that are instrumental to the company's success. If you want an exciting career where you use your previous expertise and can develop and grow your career even further, then this is the opportunity for you. This is a temporary contract due to a substitution.Responsibilities :Reporting directly to the Regional Facilities Manager you will:Assist the Regional Facilities Manager in property projects such as relocation, lease renewal and internal office moves and fit outs.Assist Facilities team with coordinating repair and maintenance with vendors, landlord. Works closely with Facilities Management on supply ordering/management, and follow up on vendor performance (housekeeping, repair vendors, etc.); Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds, value for money and consistently high standards.Work with HR and IT to welcome and onboard new starters to the Madrid office including parking and office assignmentsWork closely with the local IT function where required on day to day business and relocation projectsAssist with development and implementation of health and safety procedures for a local office.Submit office expense invoices within allocated budget, escalating approval when necessary.Update and maintain databases such as mailing lists, contact lists and client information.Assist in the coordination and organization of meetings, events and appointments.Monitor and maintain office supplies.Use internal facilities management software to manage planned and reactive maintenance tasks.Under direction of the Finance function, may support local invoice flow; responsible for receiving and managing all the coming invoices using internal finance/invoice management systems.Work closely with the Regional Facilities Manager to provide reporting and information for country budget planning for facilities-related costs.Qualifications :Excellent knowledge of English language, spoken and writtenHigh school diploma or equivalentGood experience in office administrative services/office management; Basic knowledgeof office management, Health and Safety, Risk Assessments and emergency procedures required; Knowledge of MSWord, Excel, and PowerPoint; Strong communication skills (both written and verbal); Excellent organizational and prioritization skills with a high attention to detail.Travel: NoneWe kindly ask to send applications in English.Medpace Overview :Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach

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