Senior Budget and Planning Officer

hace 1 mes

Valencia, España International Organization for Migration A tiempo completo

Position Title**: Senior Budget and Planning Officer**
Duty Station**: Valencia, Spain**

Classification**: Professional Staff, Grade P4**
Type of Appointment**: Fixed term, one year with possibility of extension**
Estimated Start Date**: As soon as possible**

Closing Date**: 21 November 2024**
- Established in 1951, IOM is a Related Organization of the United Nations, and as the leading_
- UN agency in the field of migration, works closely with governmental, intergovernmental and_
- non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the_
- benefit of all. It does so by providing services and advice to governments and migrants._

IOM is committed to a diverse and inclusive work environment. Read more about diversity and

Applications are welcome from first
- Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands;_
- Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People's Democratic_
- Republic (the); Madagascar; Marshall Islands; Micronesia (Federated_
- States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia;_
- Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas;_
- Tonga; Tuvalu; Vanuatu_

**_ Context:_**

The Budget Division (BUD) is responsible for preparing the Organization’s annual Programme
and Budget and related documents, provides advice on budgetary matters and establishes
guidelines and procedures for preparing Country Offices and project budgets. The Budget
Division provides guidance for ensuring that all institutional requirements are incorporated in
budgets and prepares the assessment scale used to calculate Member States contributions to
the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are
appropriately budgeted to meet the objectives of the Organization’s activities within the limits of
available resources.

Under the direct supervision of the Chief, Budget Division and working closely with the
Enterprise Solutions Unit and the other members in the Budget Division, the Senior Budget and

Planning Officer will contribute towards the implementation of the Business Transformation
initiatives concerning budgeting processes including but not limited to the preparation of the
yearly Programme and Budget and other budget-related documents.

**_ Core Functions / Responsibilities:_**

1. Collaborate and work closely with budget functional business process owners and experts in
Headquarters (HQ) and Administrative Centres to ensure adequate deployment and
implementation of the new Enterprise Resource Planning (ERP)-based solutions with regards to
budgeting processes.

2. Lead the coordination between BUD and the ERP consultants regarding budget requirements
and functionalities concerning IOM’s ERP system to ensure that the features of the system are
updated and fine-tunned to meet budget management needs.

3. Assess opportunities and capabilities offered by the technology and/or the ERP platform and
lead the identification of opportunities for continuous process improvements compared to
existing budgeting practices, while maintaining compliance with the Legal and Administrative
Framework.

4. Provide technical advice, inputs, and support for the budgeting process in alignment with the
Strategic Results Framework. Build and maintain effective liaison with relevant Country Offices
and HQ Departments, in order to secure accurate, consistent and standardized financial
information in support of the institutional budget preparation process and related budget
revisions and updates, providing expert advice and problem resolution as required.

5. Manage and oversee the coordination and liaison with relevant Headquarters (HQ) and
Country Offices to ensure regular updating of budget forecasts through the Cost Planning and
Allocation (PULS) functionality in the ERP system and improvements in budget planning and
trend analyses.

6. Contribute with technical advice and inputs in monitoring and analyzing the budgetary
activities and performance of the field missions, assisting the BUD Team in addressing unusual
trends and maximizing missions’ efficiency in forecasting their financial sustainability.

7. Direct, manage and supervise the work of the Budget and Planning Officers, develop capacity
building opportunities, and manage performance. in providing first line technical and business
support for field missions in relation to budget requirements and use of the Cost Planning and
Allocation ERP functionality (PULS).

8. Provide authoritative advice on the use and continuous improvement of the Cost Planning
and Allocation ERP functionality (PULS) as needed. Undertake field mission assessments
and/or duty travels to facilitate use of PULS in performing financial sustainability analysis of field
missions.

9. Facilitate knowledge management sharing by providing trainings on budget matters and best
practices.

10. Draft inputs for and/or participate in the review and update of the bud

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