Office Manager/Team Assistant
hace 2 meses
The Office Manager/Team Assistant role is a permanent position, reporting directly into the Country Manager and working alongside the team in the Madrid and Barcelona offices.
The overall purpose of this role is to perform generalist office management and administrative duties, as well as assisting the Spanish team with tasks and being the first point of contact for any issues which arise day-to-day.
The successful candidate will be a point of contact for external guests both in person as well as on the phone, so a pleasant, friendly and approachable disposition is essential.
Main Responsibilities: Receive all incoming telephone calls and visitors to the Madrid office and monitor all call outs Maintain accurate log of entry keys/issuing new keys Maintain stock, including, ordering and restocking all office supplies Implement and monitor sustainable practices for office operations Maintain office efficiency by planning and implementing office systems and equipment procurement Ensure office is compliant with regulations including first aid trained staff, evacuation procedures, health and safety etc Set up the office each day and maintain general cleanliness and tidiness Set up rooms for meetings, including ordering food, serving drinks, and following up on other requests Manage and maintain electronic equipment for staff, including troubleshooting Liaise with HR team to assist with onboarding of new joiners, including IT and office set up Hotel and travel bookings for staff Diary Management for Country Manager, Spain Coordinate employees' business expenses, including the Country Manager and other Senior Managers Regularly liaise with building management and landlord on building issues Assist with the planning of management meetings and senior management related events Assist in the organisation of team events Daily administrative tasks for Spanish team Support with organising business trips and asset tours Expense processing support (Concur) Communication with Head Office Finance team Monitor invoicing process via our financial and asset database, Horizon Support in preparing and executing the Marketing business plan, including coordination with internal and external stakeholders Assist in preparation of presentations and documents for internal and external use Assist in collecting signatures for contracts as required.
Skills, Knowledge and Experience: The Office Manager must possess the following: A friendly and outgoing disposition A pro-active, can-do attitude with the ability to use initiative Ability to operate to tight deadlines and remain calm under pressure A strong team player, able to benefit from other individuals' experience and, in turn, support the team Excellent telephone manner with good communication skills, both oral and written Excellent attention to detail High level of IT competence, with strong capabilities using MS Office Fluency in English and Spanish (other languages, desirable) #J-18808-Ljbffr
-
Office Manager
hace 7 días
Barcelona, España Maersk A tiempo completo.Job Title: Executive Assistant/Office ManagerLocation: AlgecirasMaersk is looking for an experienced Office Manager/Executive Assistant to support a team based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and has been an industry pioneer for over a century. Through innovation and transformation, we are...
-
Office Manager
hace 3 semanas
Barcelona, España Maersk A tiempo completo.Job Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been industry pioneers for over a century. Through innovation and transformation,...
-
Assistant Front Office Manager
hace 4 semanas
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerAt SLS Barcelona, we are seeking an experienced Assistant Front Office Manager to join our pre-opening team. As a key member of our Front Office team, you will be responsible for ensuring seamless guest experiences and providing exceptional service.Key Responsibilities:Supervise the Front Office team and ensure...
-
Office Manager
hace 7 días
Barcelona, España Maersk A tiempo completo.Job Title: Executive Assistant/Office Manager Location: Algeciras Maersk is looking for an experienced Office Manager/Executive Assistant to support a team based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been an industry pioneer for over a century. Through innovation and transformation, we are...
-
Office Manager
hace 3 semanas
Barcelona, España Maersk A tiempo completo.Job Title - Executive Assistant/Office ManagerLocation - AlgecirasMaersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and has been industry pioneers for over a century. Through innovation and transformation, we...
-
Office Manager
hace 3 semanas
Barcelona, España Damco Spain Sl A tiempo completo.Job Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation...
-
Assistant Front Office Manager
hace 1 mes
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerWe are seeking a highly skilled and experienced Assistant Front Office Manager to join our pre-opening team at SLS Barcelona. As a key member of our Front Office team, you will be responsible for ensuring the smooth operation of our hotel's front desk, guest services, and overall customer experience.Key...
-
Assistant Front Office Manager
hace 1 mes
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerWe are seeking a highly skilled and experienced Assistant Front Office Manager to join our pre-opening team at SLS Barcelona. As a key member of our Front Office team, you will be responsible for ensuring the smooth operation of our hotel's front desk, guest services, and overall customer experience.Key...
-
Assistant Front Office Manager
hace 1 mes
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerWe are seeking an experienced and skilled Assistant Front Office Manager to join our team at SLS Barcelona. As a key member of our front office team, you will be responsible for ensuring the smooth operation of our hotel's front desk, guest services, and customer experience.Key Responsibilities:Supervise and...
-
Assistant Front Office Manager
hace 1 mes
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerWe are seeking an experienced and skilled Assistant Front Office Manager to join our team at SLS Barcelona. As a key member of our front office team, you will be responsible for ensuring the smooth operation of our hotel's front desk, guest services, and customer experience.Key Responsibilities:Supervise and...
-
Office Manager
hace 5 meses
Barcelona, España Haier Europe A tiempo completoJob Posting Title Office Manager & Executive Assistant The challenge Office Manager and Country Manager assistant Buscamos un Office Manager & Executive Assistant para nuestras oficinas centrales de Barcelona, cercanas a la Fira de Hospitalet, para responsabilizarse de la organización y coordinación eficiente de la oficina, así como asistir al Country...
-
Assistant Front Office Manager
hace 1 mes
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerCompany Description: SLS Barcelona, a five-star urban resort, offers a unique blend of seaside glamour and excellence in Barcelona's waterfront district.Job Summary:We are seeking an experienced Assistant Front Office Manager to join our pre-opening team at SLS Barcelona. As a key member of our Front Office team, you...
-
Assistant Front Office Manager
hace 1 mes
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerCompany Description: SLS Barcelona, a five-star urban resort, offers a unique blend of seaside glamour and excellence in Barcelona's waterfront district.Job Summary:We are seeking an experienced Assistant Front Office Manager to join our pre-opening team at SLS Barcelona. As a key member of our Front Office team, you...
-
Assistant Front Office Manager
hace 4 semanas
Barcelona, Barcelona, España Accor A tiempo completoJob Title: Assistant Front Office ManagerJob Summary:We are seeking an experienced Assistant Front Office Manager to join our team at SLS Barcelona. As a key member of our front office team, you will be responsible for ensuring seamless guest experiences and providing exceptional customer service.Key Responsibilities:Supervise and coordinate the front desk...
-
Office Manager
hace 3 semanas
Barcelona, España Maersk A tiempo completoJob Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been industry pioneers for over a century. Through innovation and...
-
Office Manager
hace 3 semanas
Barcelona, España A.P. Moller - Maersk A tiempo completoJob Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been industry pioneers for over a century. Through innovation and transformation,...
-
Office Manager
hace 1 semana
Barcelona, España Maersk A tiempo completoJob Title - Executive Assistant/Office ManagerLocation - AlgecirasMaersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and have been industry pioneers for over a century. Through innovation and transformation we...
-
Office Manager
hace 3 semanas
Barcelona, España A.P. Moller - Maersk A tiempo completoJob Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain.Maersk is a global authority in integrated logistics and have been industry pioneers for over a century.Through innovation and transformation we...
-
Office Manager
hace 3 semanas
Barcelona, España A.P. Moller - Maersk A tiempo completoJob Title - Executive Assistant/Office Manager Location - Algeciras Maersk are looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been industry pioneers for over a century. Through innovation and transformation,...
-
Front Office Manager Assistant
hace 4 semanas
Barcelona, Barcelona, España Ennismore A tiempo completoJob Title: Assistant Front Office ManagerJob Summary:We are seeking an experienced and skilled Assistant Front Office Manager to join our team at SLS Barcelona. As a key member of our Front Office team, you will be responsible for assisting the Front Office Manager in fostering a positive and structured work environment within the department, which...
