Executive Assistant To General Manager/Vp

hace 4 días


Barcelona, España Acttif A tiempo completo

.Select how often (in days) to receive an alert: Create AlertExecutive Assistant to General Manager/VP Location: Barcelona, ESTeam: FinanceJob type: PermanentPuig is a major player in the worldwide fashion and beauty industry. We have a wide portfolio of well-known luxury brands across fashion, fragrance, makeup, skincare, and wellness. Founded more than 100 years ago, Puig is a family-owned company with a long-term commitment to our brands and stakeholders.The Opportunity To provide personal support and assistance to executive staff in a wide range of administrative duties.What you'll get to do Functions and Responsibilities:Schedule Management: coordinate the schedule of the VP, prioritizing functions and appointments, ensuring that meetings, deadlines presentations and other duties of the executive office are carried out seamlessly.Travel Management: make travel arrangements for the VP and other team members, coordinating flights, accommodations and other itinerary specifics; prepare expenses reports when needed.Events Organization: Support in the organization and set up of conferences and events with the management of invitation process to internal and external attendants, travel arrangements and venue selectionSpeeches and Presentations: to write and prepare draft correspondence, speeches and presentations from the executive office.To serve as the liaison between the VP and outside business organizations and industry associations.Gatekeeping: to screen phone calls, to take requests for meetings and to coordinate various aspects of interdepartmental communication as necessary. To receive and interact with incoming visitors; to liaise with internalstaff at all levelsTo maintain inventory and office supplies; anticipate office needs; evaluate new office products; place and often expedite orders when necessary.We'd love to meet you if you have Requirements:Experience: Proven experience as an executive administrative assistant or in other secretarial position; usually at least 3 years' experience providing support at a high level.Education: University Degree. Additional qualification as personal assistant would be considered an advantageLanguages: English & Spanish (French is a plus)Competencies: Being able to maintain confidentiality and exercise discretion is essential.Attention to detail and accuracy: must be reliable enough that VP can have the confidence that tasks will be taken care of correctly and on time. Executive assistants must also have a willingness to learn.Communication skills: High level verbal and written communications skills- Specific Knowledge: General Financial Knowledge is a plus



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