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Billing Specialist
hace 3 meses
Position: Billing Specialist
Department: Finance
Reporting to: Director, Special Projects - Global Billing
Location: Madrid, Spain
Role type: Full time, Hybrid, Permanent
Role Overview
IPC's Finance Team is seeking a skilled Billing Specialist for our Madrid, Spain office. This role involves direct interaction and communication with various teams within IPC, including Sales, Project Managers, RRG, Credit and Control, and Controllers groups. To be successful, the candidate must be organized, thorough and accurate in their work with strong attention to detail and work efficiency.
Responsible for validating support and system data to accurately book new Installation and Subscription type projects in SFDC.
Initiate initial milestone billing from PM Portal, ensuring all milestones are correctly reflected in PM Portal, and working with Operations and IT to resolve any issues.
Manage and process milestone billing events, initiated by PM's, in Oracle Cloud, Contract Management module and ensure delivery of invoices to customers.
Control the processing of Installation project Change Orders, including verifying approval, validating accurate updates to Contract in Oracle Cloud and managing billing to customer.
Responsible for delivery of all invoices processed and upload to 3 rd party purchasing platforms (i.e., Ariba, Coupa) when applicable.
Manage updates of ITM file for invoicing information
Validate taxes are properly applied to invoices and work with Tax department on any tax concerns
Process credits and billing adjustments as needed.
How You Will Make an Impact
Ensure files needed to assist with audit requests are saved on shared drive and provided as needed.
Work with CRM and Collections teams to assist with resolving various billing inquiries or customer disputes. Escalate when necessary to settle in a timely manner.
Coordinate with Sales and IT to ensure required documentation is acquired and system discrepancies are resolved in a timely manner.
Maintain Booking checklists for all new bookings and save electronically.
Essential Skills and Experience to be Successful in the Role
5-7 years Billing experience preferably with an understanding of revenue recognition in a similar industry
Advanced proficiency in Excel (formulas, pivots, tables, etc.)
Excellent organizational aptitude and high attention to detail
High level of initiative, follow up and follow through skills
Excellent verbal and written communication skills
Team player with ability to multi-task and prioritize workload
Strong analytical and problem-solving skills
Recognize priority and demonstrate responsiveness and a sense of urgency
Understanding when to escalate issues internally
Desired Sills and Experience
Bachelor's Degree a plus
Experience with Oracle Cloud is very valuable
Experience with Ariba systems is valuable
PLEASE SUBMIT YOUR CV IN ENGLISH
What's in It for You?
At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees.
In addition to a collaborative, high-performing team environment, we're pleased to offer benefits including:
Competitive Compensation
Private Health Insurance + Sodexo Transport Pass + Sodexo Restaurant Pass
Additional Time off for Charity Work and Volunteering
Tuition Reimbursement
Certification Bonus Program
Access to "IPC University" our Internal E-Learning Platform
Access to LinkedIn Learning
Structured Onboarding Training and Peer Mentor Support
Wellness Program
Employee Referral Scheme
Further information about your benefits will be provided during your onboarding process.
Additional Information:
At IPC, we believe that hybrid working creates an inclusive, flexible environment where employees can perform at their best, and teams can collaborate, innovate, and celebrate successes together. We spend around 60% of our time in the office and around 40% of our time working remotely. Some employees may be required to work from the office or client sites more than 60% of the time, if required by their role and/or client needs.
Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC.
You can explore more about our culture, offerings and commitment to living our Core 4 values, on www.ipc.com/careers/ and www.ipc.com/about-us/about-ipc/ .
IPC's Diversity Statement:
"The?IPC work culture?is one that fosters?inclusion, prioritizes?diversity and collaborates with our local communities. Our strength as an organization is the sum of our different backgrounds, perspectives, skills and geographies; supported by an ironclad commitment to constructive dialogue and open-mindedness. We encourage all team members to actively support our commitment to join in a celebration of social equality and justice, with a focus on actions that improve our firm and communities"
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