Administrative Assistant
hace 4 semanas
Administrative Assistant (Employment, Pensions & Immigration) - LondonJob IntroductionDAC Beachcroft is seeking to appoint an experienced Administrative Assistant into our Employment, Pensions and Immigration team in London. This is a full-time, permanent, office-based role which will require the successful applicant to attend our centrally located London office 5 days a week.
This role would suit someone who has experience as an administrator who has worked in an office environment, ideally within a law firm. Although experience in a legal environment is not essential, it is highly advantageous.
Reporting into the Secretarial Team Leader, the role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Secretary Team Leader or Secretaries. The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support, recognising and translating the needs and expectations into a responsive service.
Role ResponsibilityClient Relationship Management Taking instruction to undertake admin tasks relating to client relationship managementResponsible for ensuring current knowledge of client specific protocols and processes, and building these into current practicesAdministrative File opening and closing – matters are set up on the relevant document/case management system. Undertake file closing/archiving procedures ensuring compliance at all timesMake room, hotel and travel bookings as requested, organising hand deliveries and courier requests, and other ad hoc requestsPrinting/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriateSending large electronic documents via OneDriveSubmitting documents for signature by clients via DocuSignAssisting with new client setup and ensuring all relevant documents have been obtainedProduce and circulate MI reportsLiaise with Counsel's chambers regarding Counsel availability and enter dates in calendarCommunication Liaising with fellow team members on workloads and ensuring deadlines are consistently metLiaising with and taking direction from your Secretary Team Leader, secretaries and lawyersAssisting with billing as requiredAssisting with expenses as requiredProcessing Responsible for managing priorities and workloads to ensure deadlines are met. Liaising with STL where challenges ariseEnsuring compliance with firm wide/department policies and proceduresResponsible for checking post and/or emails and dealing with as appropriate ensuring all client related correspondence is appropriately filed in the firm's document management systemsCustomer Service Attending team meetings and taking minutesLiaising with lawyers and Secretary Team Leader to take instruction and liaise on work requirementsConsistently and appropriately update service users on progress where appropriateThe Ideal CandidateRelevant office-based administration experience essential (legal background preferred)An aptitude for administration management and processes, with experience of working with document management/case management systemsIntermediate knowledge of Microsoft OfficeAn effective communicator with the ability to liaise with internal and external clients in a professional manner; striving to provide exceptional service at all timesGood organisational skills and ability to manage own time effectively within a fast-paced environmentConscientious, taking personal responsibility for own work and accountability for its delivery and qualityPositive can-do attitude with the ability to adapt to changeExcellent attention to detailCustomer/client service focusedProactive, professional and flexible approach to workKeen to develop over a period of time with a willingness and ability to learnExcellent team player, sharing in team goals to provide excellent quality and efficiency of service, with a willingness to take on new responsibilities and challengesAbout the CompanyWe're a leading international legal business with over 3,000 colleagues and a diverse range of capabilities. We're market leaders in insurance, health and real estate but with a full-service offering, including growing Financial Services and Tech capabilities. We represent a wide range of clients – from household names to government departments and NHS bodies. We act for nearly all of the top-20 UK and global insurers, we're market leaders in the provision of strategic, commercial and regulatory advice to providers and commissioners in the health sector, and in real estate we advise all of the UK's top-five housebuilders.
We are a fast-growing international business with offices around the globe. In addition to our 11 UK offices, we also have offices in Dublin, Madrid, Paris, Milan, Rome, Singapore, Argentina, Chile, Colombia, Mexico, Peru and Miami, plus a broad network of affiliations across the globe.
Working with us Our vision is to be leading business advisers, recognised for our insight and our outstanding commitment to clients, and for being the place where talented people want to work. Combine this with our supportive culture and hybrid working model, and you have: a Life that Works.
Our flexible approach means that we help our colleagues to be their best at work, while recognising that they have all sorts of different interests and commitments outside work.
We pride ourselves on our supportive, approachable culture. We are trusted, appreciated as individuals and embraced as part of a team. At DACB, we don't just accept your differences, we celebrate and advocate for them. From bespoke solutions for our clients, to treating you as an individual. Our strength comes from your diverse ideas and bringing the 'whole you' to work. So if you're good at what you do, come as you are
#J-18808-Ljbffr
-
Administrative Assistant
hace 1 semana
Madrid, España Suyanisqatsi Records A tiempo completoWe are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. **Responsibilities** - Answer and direct phone...
-
Administrative Assistant
hace 1 mes
Madrid, España Squarepeg A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team. You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities:Handle incoming and outgoing...
-
Administrative Assistant
hace 1 mes
Madrid, España Squarepeg A tiempo completoAbout the Role: SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team.You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities: Handle incoming and outgoing...
-
Administrative Assistant
hace 1 mes
Madrid, España Squarepeg A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team. You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities:- Handle incoming and outgoing...
-
Administrative assistant
hace 1 mes
Madrid, España SquarePeg A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team. You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities:- Handle incoming and outgoing...
-
Administrative Assistant
hace 1 mes
Madrid, España Sagan A tiempo completoJob Title: Administrative AssistantLocation: Remote (CST Time zone)Salary Range: up to 1700 USDWork Schedule: Monday - Friday, 9:00 AM to 5:00 PM (CST)NOTE: INDEPENDENT CONTRACTOR POSITION Company Overview: Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We...
-
Administrative Assistant
hace 1 mes
Madrid, España Sagan A tiempo completoJob Title: Administrative AssistantLocation: Remote (CST Time zone)Salary Range: up to 1700 USDWork Schedule: Monday - Friday, 9:00 AM to 5:00 PM (CST)NOTE: INDEPENDENT CONTRACTOR POSITIONCompany Overview:Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We...
-
Administrativo de Ventas-office Assistant
hace 4 meses
Madrid, España Garrita Darío RRHH A tiempo completo**Administrativo de ventas-Office assistant** - DESCRIPCIÓN DEL PUESTO_ Seleccionamos para nuestro cliente, una multinacional del sector de la movilidad, tecnológico y de Smart Cities, con sede en Madrid capital, un persona que se incorpore al equipo como administrativo de ventas y office assistant. Se hará un contrato indefinido, con un período de...
-
Administrative Assistant
hace 1 mes
Madrid, España Zephyrus Engineering Limited A tiempo completo.Position: Administrative Assistant Company: Zephyrus Engineering Limited Location: Remote (United States) Employment Type: Full-Time About Zephyrus Engineering Limited Zephyrus Engineering Limited is a pioneering engineering and technology firm providing high-quality solutions across structural engineering, architectural services, civil engineering,...
-
Administrative Assistant
hace 1 mes
Madrid, España Addmore Outsourcing Inc. A tiempo completoWe are in search of a skilled and meticulous Administrative Assistant to become part of our team. The role involves handling diverse administrative duties, such as managing correspondence, scheduling meetings, and streamlining office operations for enhanced efficiency. Key Responsibilities: Organize and manage the executive's calendar, scheduling meetings,...
-
Administrativo/A - Assistant Personal
hace 4 semanas
Madrid, España Procura Management Services A tiempo completoDesde Procura seleccionamos un/a Administrativo/a - Assistant Personal en Madrid, para un reconocido empresario.Sus principales funciones serán: -Gestión de la correspondencia y documentos.-Organización y control de agendas, reuniones, viajes y eventos (búsqueda y compra de billetes, reserva de hoteles, gestión de incidencias, etc).-Preparación de...
-
Administrative Assistant
hace 2 horas
Centro-Madrid, España MedOil Energy 2050 SLU A tiempo completoJob Title: Administrative Assistant for Oil and Gas Traders **Job Description**: Key Responsibilities: 1. Assist in the preparation of regularly scheduled reports and organize and schedule meetings as required. 2. Collaborate closely with traders to ensure all administrative tasks are handled promptly, including correspondence, filing, and data entry. 3....
-
Administrative Assistant
hace 7 meses
Madrid, España GT Motive A tiempo completo¿Te apetece un cambio? ¿Buscas una nueva oportunidad en una empresa en pleno crecimiento? ¿Te gustaría unirte a nuestro equipo como **Administrative Assistant **en el departamento comercial? Si es así, esta oportunidad es para ti. **¡Queremos que te unas al equipo!** En GT Motive trabajamos a diario para ser la compañía más innovadora en...
-
Administrative Assistant | X-433
hace 44 minutos
Madrid, España Ares Consultores A tiempo completoAbout the Role:SquarePeg is looking for a proactive and detail-oriented Administrative Assistant to support our team.You will play a crucial role in ensuring the smooth operation of our office by handling administrative tasks, managing schedules, and facilitating communication among team members.Key Responsibilities:Handle incoming and outgoing...
-
Administrative Assistant
hace 7 meses
Madrid, España OpenNebula Systems A tiempo completoFor over a decade now, OpenNebula Systems has been leading the development of the European open source technology that helps organizations around the world to manage their corporate data centers and build their Enterprise Clouds. If you want to join an established leader in the cloud infrastructure industry and the global open source community, keep...
-
Administrative Support/office Assistant
hace 2 días
Madrid, España Walters People A tiempo completoExcelente oportunidad profesional como Administrative Support / Office Assistant para una empresa situada en el centro de Madrid: **Sobre la posición**: Tu misión principal es la de dar soporte y apoyo administrative con funciones relacionadas con los seguros. El empleo ofrece una buena oportunidad de desarrollo de carrera profesional. **Funciones...
-
Administrative Assistant
hace 1 mes
Madrid, España Zephyrus Engineering Limited A tiempo completoPosition: Administrative Assistant Company: Zephyrus Engineering Limited Location: Remote (United States) Employment Type: Full-Time About Zephyrus Engineering Limited Zephyrus Engineering Limited is a pioneering engineering and technology firm providing high-quality solutions across structural engineering, architectural services, civil engineering,...
-
Administrative Assistant
hace 1 hora
Madrid, España Tenth Revolution Group A tiempo completoTenth Revolution Group as the leading cloud solutions firm, has been embedded in the cloud technology ecosystem for over 15 years and fully understands how to bring about effective transformation. We possess the skills and experience needed to successfully support you in optimising your cloud technology platforms. Our team of more than 3,000 professionals...
-
Administrative Assistant
hace 6 meses
Madrid, España Gt Motive A tiempo completo¿Te apetece un cambio? ¿Buscas una nueva oportunidad en una empresa en pleno crecimiento? ¿Te gustaría unirte a nuestro equipo como **Administrative Assistant **en el departamento comercial? Si es así, esta oportunidad es para ti.**¡Queremos que te unas al equipo!**En GT Motive trabajamos a diario para ser la compañía más innovadora en Soluciones...
-
Administrative Assistant
hace 4 semanas
Madrid, España M ACTIONS DATA A tiempo completoDesde Actions, empresa de marketing, estamos buscando cubrir el puesto de "Administrative Assistant" 1\. Descripción del puesto **Funciones principales**: - Recepción, registro y seguimiento de incidencias a través de la aplicación de tickets. - Comunicación efectiva con clientes y empresas de mensajería. - Resolución ágil de problemas logísticos y...
