Personal Assistant
hace 1 mes
Job Description - Personal Assistant (14003540D20240808)
Personal Assistant, AXA DCP
Barcelona, Madrid – Spain
AXA's Management Committee is driving a unique strategic initiative - Digital Commercial Platform (DCP) – designed to transform AXA's value proposition. Through DCP, AXA will serve existing and new clients and partners through an evolving business model, where the focus is on risk prediction, prevention and management.
AXA DCP relies on creating a platform of AXA's risk insights, risk management, and risk prevention capabilities to enhance and support our service offering to commercial clients and third parties.
This role will provide an exceptional level of personal support to five leadership members of AXA DCP within the organisation, taking responsibility and ownership for a wide variety of administrative and supportive tasks, working with a high level of autonomy and initiative to ensure the maximum efficiency of the business area and executive role it supports.
What will your essential responsibilities include?
Helping to prioritise time and appointments through efficient diary management and reliable travel planning and execution.
Plan and facilitate delivery of the Leaders critical meetings and maintain longer-range calendar of events and other key activities.
Plan and coordinate other key stakeholder meetings involving the Leaders if required.
Manage the associated Leaders operational expenses incurred through the necessary booking and finance systems in a timely manner.
Manage the associated Leaders Travel and Expenses processes on COUPA.
Serve as a liaison between DCP team members and other stakeholders.
Support the offices in all logistics aspects transversally to support AXA DCP in their events and initiatives.
Coordinate and help prepare presentations/material for meetings.
Provide ad-hoc and project support for Leadership team members.
Raising purchase orders and processing invoices in a timely manner.
You will report to the Head of Strategy and Chief of Staff to CEO.
We're looking for someone who has these abilities and skills:
Influential Collaborator: Develop and maintain productive working relationships with key stakeholders.
Effective Communicator: Excellent verbal and written communication, collaboration, presentation and influencing skills are essential.
Manage Ambiguity: Handle complex situations and multiple responsibilities simultaneously.
Results Oriented: A keen ability to execute and deliver results.
Continuous Improvement Focused: Willing to ask questions and explore new ideas.
Motivated, determined and trustworthy: The candidate must be a reliable self-starter.
Super-user with Microsoft Office with emphasis on sophisticated Outlook, PowerPoint, Word & Excel skills.
Fluency in English is mandatory and French would be appreciated.
Location : ES-ES-Barcelona
Work Locations : ES Barcelona Utopicus Av Diagonal 532 Barcelona 08006
Job Field : Management And Business Support
Schedule : Full-time
Job Type : Standard
AXA XL is an Equal Opportunity Employer and does not discriminate against any colleague or applicant for employment on the basis of race, color, national origin, religion, sex, gender identity and/or expression, sexual orientation, age, disability, genetic information, veteran status, military status or any other category protected by local law.
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