Personal Assistant to CEO

hace 1 mes

Barcelona, España TravelPerk A tiempo completo

**About Us**

We're TravelPerk, a hyper-growth SaaS platform offering companies a one-stop-shop for booking, managing and reporting business travel.

We've revolutionized the business travel market by offering an unrivaled selection of travel options, a powerful booking and management platform, and 24/7 customer support. It's why we've become the leading all-in-one travel management solution.

Founded in 2015 and headquartered in Barcelona, we've grown to over 1200 people in 9 offices across Europe and North America. In 2022 we became a 'unicorn' and in 2024 we raised** $104 million** in additional investment, with a total valuation of $1.4 billion.

We've been winning awards too. Since 2023, we've been voted one of the best places to work, one of the** **fastest-growing apps and tech companies**,** and a leading pioneer of business travel.

These are just some of the reasons why global brands like Wise, Red Bull, GetYourGuide, and Aesop trust us to supercharge their corporate travel.

**The Role**

We are looking for a dedicated** Personal Assistant to support our CEO** Avi. You will play a pivotal role in ensuring the CEO's personal life runs smoothly and will be a key contributor to the CEO's effectiveness and productivity. This role requires a high level of discretion, organisation, and adaptability. You will work amongst an existing team of Executive Assistants supporting other TravelPerk CSuite and will report to the CEO's Executive Assistant (EA).

**_ This position is office-based in our beautiful Barcelona Headquarters, Monday to Friday, during regular working hours._**

**What will you be doing?**
- Handle a variety of personal tasks for the CEO working alongside the Executive Assistant being the point of contact for related tasks.
- Manage the CEO's personal calendar: Schedule and prioritise appointments and travel arrangements, while considering the CEO's time constraints and preferences.
- Travel Coordination: Arrange domestic and international travel, including flights, accommodations, and itineraries for the CEO and his family. Ensure the CEO is well-prepared for trips.
- Deal with highly sensitive and confidential information appropriately, demonstrating a high level of emotional intelligence.
- Communication: Act as a liaison between the CEO and various stakeholders, including family members, friends, and personal advisors, to ensure effective communication and coordination.
- Event Planning: Assist in planning and coordinating personal events, celebrations, and gatherings.
- Problem-Solving: Address issues and challenges that may arise in the CEO's personal life, finding efficient and effective solutions. Third door thinking.
- General Administrative Support: Perform various administrative tasks, such as managing personal invoices, phone calls, home projects and other duties as assigned.
- Organise personal documents to be signed internally or via a Notary.
- Process the CEO's personal expenses and payment of invoices.

**What will you need to succeed?**
- Previous experience in a Personal Assistant role supporting a Senior Executive (ideally CEO) in a busy fast paced corporate environment.
- Fluent in Spanish, Catalan and English a must.
- Experience in managing frequent travel coordination.
- Experience planning events and meetings.
- Exceptional organisational skills and the ability to manage multiple tasks simultaneously.
- Strong communication and interpersonal skills; ability to build rapport quickly and manage stakeholder expectations.
- Strong problem-solving abilities and adaptability.
- Not afraid to innovate: you create elegant solutions to smaller problems or projects to constantly optimise time and task management.
- Proactive approach and able to work under pressure. Look for problems to solve before they become problems. But when they become problems, stay cool and solve them quickly.
- Be a team player. Strong ability to work collaboratively with other people across the organisation and an understanding of how to get the best out of people.
- Flexibility to work outside of normal working hours and be available should emergencies arise within your work remit with the CEO.

**What we give you in return - Our Benefits**
- Competitive compensation, including equity in the company;
- Generous vacation days so you can rest and recharge;
- Health perks such as private healthcare or gym allowance, depending on location;
- "Flexible compensation plan" to help you diversify and increase the net salary;
- Unforgettable TravelPerk events, including travel to one of our hubs;
- A mental health support tool for your well-being;
- Exponential growth opportunities;
- VolunteerPerk - We offer 16 paid hours per year that you can use to give back to society by volunteering for a charity of your choice;
- "Work from anywhere" in the world allowance of 20 working days per year;
- IRL English or Spanish Lessons are held in the Barcelona office;
- Parental leave: 12 to 16 weeks, based on location

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