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Facilities Coordinator
hace 3 meses
- Facilitate access to and from the office, for staff and guests as required, including management of the access control system/access cards.
- Meet and greet visitors/couriers/suppliers.
- Prepare meeting rooms for meetings, ensuring tidiness and AV correct operation, and organizing catering where applicable/upon request.
- Post/deliveries management (incoming and outgoing).
- Daytoday management of the office, such as maintenance of workstations and meeting rooms, as well as ensuring areas such as kitchen, toilets and entrance area are tidy and working as they should be, escalating any issues to suppliers or building management as necessary.
- Management of external support services to ensure tasks such as cleaning and plant maintenance are completed as expected.
- Management of office supplies (including stationery, small IT items, kitchen, and catering).
- Provide reactive support to incoming relevant ServiceHub tickets.
- Responsible for joiner/leaver process induction and supply/retrieval of access card and IT equipment.
- Responsible for conducting workstation assessments to support staff wellbeing.
- Responsible for the ordering of business cards upon request.
- Act as main contact for staff and the landlord.
- Management of offsite storage facility and archiving.
- Management of local FM credit card including reconciliations when necessary.
- Provide health & safety support and recommendations in line with GSMA's standard practices.
- Provide sustainability support and recommendations in line with GSMA's standard practices.
- Management of office events, such as summer and Christmas parties, away days etc.
- Provide support at annual Mobile World Congress event in Barcelona.
- Work with the GSMA IT team to configure laptops and mobile phones for new joiners.
- Work with the GSMA IT team to provide daytoday support of existing IT kit within the office, including laptops, mobile phones, and AV kit.
- Work with the GSMA IT team to resolve issues which require onsite intervention to resolve or check.
- Proactively manage local IT stock (laptops, mobile devices) to ensure adequate stock availability in line with GSMA IT team guidance.
- Management of and lead contact for local mobile phone contract, including resolution of issues, new contracts, and invoice payment (fluency in both Spanish and English language required).
- Due to the requirements of this role, it will be office based 5 days a week._
RegularWorker type
Employee
What We Offer
Working at the GSMA offers you unparalleled access to the mobile industry. We offer a chance to truly shape the direction of mobile, whatever your role.
By joining the GSMA, you will be exposed to a fast-paced rapidly evolving environment, working on global solutions, genuinely fascinating and industry-changing projects and a stimulating and dynamic environment designed to enable you to flourish.
In addition to architect-designed offices and competitive compensation, our benefits include fantastic learning & development opportunities, generous holiday allowances, four additional days off for professional development and many others.
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Being You at the GSMA
Flexible Working
Here at the GSMA, we are committed to being an inclusive employer and are happy to consider flexible working arrangements supported by our BeWell programme.
