HR Payroll admin

hace 2 meses

Barcelona, España Kaplan Languages Group A tiempo completo
Job Description

We are seeking a detail-oriented and proactive HR Admin specialist to join our dynamic team providing HR payroll administrative support.

Main tasks:

  • Ensure that documentation and records are kept up to date and in order.
  • Give accurate information for requests from staff or managers about payroll or legal issue
  • Ensure that Workday is updated in link with payroll changes (maternity leave, unpaid leave, etc.)
  • Insure to be compliance with the labour legal laws of our different countries (data protection, labour laws, collective agreements, etc.) and do some researches (ex. salaries benchmarks, legal information, etc.)
  • Support the International Payroll Manager in different HR projects and tasks
  •  Follow-up of extra hours and days of holiday – in alignment with our internal policies (monthly check, reminders to managers, etc.)
  • Work certificate for Employees when needed.
  • Management of interns and their agreements with Universities or Study Centres.
  • Preparing the necessary documents for employees: contracts, extensions, transformations, leaves of absence.
  • Support to Health & safety documents and tasks when required, being in contact with the Managers of the different locations, when required.
  • Run recurring and/or ad-hoc reports, ensuring data accuracy and relevance for stakeholders with excel and through WD data.
  • Ticket restaurant card: management, creation of new cards and point of contact for all issues for the countries implemented.
  • Be part of the GDPR & Compliance team, being the point of contact for GDPR projects and tasks related to our employees
  • Workday administrator, update of new features when required.
  • Participation in other HR projects with a generalist approach

Qualifications

About You:

To be considered for the role, you will need the following

Education

  • Bachelor degree in labour relations/business or similar relevant field
  • HR diploma as a plus

Professional experience and skills

  • At least 2 years' experience in HR administration is essential.
  • Proficiency use of Excel (test will be done during the interview process)
  • Experience in Workday as administrator (test will be done during the interview process).
  • Knowledge and experience in other HR areas and interest to participate to various HR project and tasks
  • Outstanding time management and organizational ability with great attention to detail

Soft skills

  • Strong interpersonal (verbal and written) communication skills
  • High ethical standard to manage information of a confidential nature
  • Ability and interest to multitask
  • Very organized person

Language skills

  • English: Fluent
  • Spanish: Fluent
  • French, German or Italian: As a big plus

 

 



Additional Information

What we offer you:

  • The opportunity to develop your skills in an international environment, in the exciting field of language travel.
  • A young and dynamic work atmosphere.
  • An environment where corporate ethics and sustainable development matter.

Place of work: Barcelona city (Hybrid working policy after training period).

Start date: ASAP.

Type of contract: Permanent contract (6 months trial period)

Activity rate: Full time

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