Personal Executive Assistant

We are Dragons, a global creative agency working with bold brands to build cultural relevance, connection, and long-term impact through strategy-led creativity. We bridge digital and creative thinking, developing innovative work across skincare, healthcare, fashion, lifestyle, FMCG, and more. The Executive Assistant will serve as a trusted partner, ensuring seamless day-to-day operations, maximizing productivity, and enabling strategic business growth through proactive coordination and an AI-first approach. Maintain a comprehensive annual travel overview and planning schedule. Support leadership team operations through meeting coordination, agenda planning, and scheduling. Maintain and update CRM records in HubSpot, integrating with Apollo and enriching prospect data ahead of meetings. Prepare briefing materials and contact strategies ahead of conferences and networking events to maximize business impact. Presentation & Content Support Ensure presentation assets are accurate, professional, and aligned with brand standards. Expense & Hospitality Management Manage and submit expenses in accordance with company policies, including guidance on US and Ventures-related expenses. Build and maintain a network of preferred venues, restaurants, and suppliers for client entertainment and internal meetings. Develop and manage hospitality standards that reflect the Dragons Group brand and client experience expectations. Establish and maintain professional in-office meeting standards to ensure an exceptional client experience. Exceptional organizational and project management skills. Comfortable managing both executive-level business priorities and personal administrative matters. Bachelor's degree preferred, or equivalent work experience. Proven experience as a personal/executive assistant, preferably in a start-up or small agency environment. Fluency in both Spanish and English, with excellent written and verbal communication skills in both languages. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. Strong organizational and planning skills English (mandatory) Spanish (highly recommended) Remote flex Fridays from 8:00 AM to 3 PM. Three weeks of remote work per year. Summer

working hours
across July and August (9:00 AM to 4.00 PM). Free English & Spanish classes to boost your global communication skills. Holidays: 22 working days 3 days established by the collective agreement national and local public holidays. Bright, spacious offices in the heart of Barcelona, with unlimited premium coffee. Global playground, cutting-edge tools and trend-driven culture.