Personal Assistant

We are looking for a Personal Assistant to support a private family across travel, lifestyle, healthcare, properties, purchases and personal projects.

🌍 Remote

⏰ Full-Time

📚 Fluent English, Russian are essential. Spanish - nice to have

🦾 This is much more than a traditional PA role. It is an opportunity for a mature, confident and proactive professional who wants to be genuinely involved in unique tasks, take ownership and become a trusted person for the principal and his family.

❗Work content

TRAVEL

• Family of approximately 10 people, with 100+ flights per year.
• Flights, private jets, transfers, premium car rentals — end-to-end logistics, connections.
• Selection and booking of hotels and restaurants according to specific requests.
• Planning of long-distance road trips by region (car/motorcycle): routes, logistics and leisure activities.
• Maintaining the travel calendar.

LEISURE

• Monitoring event calendars, schedules, festivals and exhibitions in relevant destinations.
• Selecting the most interesting events and incorporating them into the travel calendar.
• Exclusive events and off-the-beaten-path options.
• Sports and wellness: selecting trainers, gyms, spas and specialists.
• Organizing sports trips with contractors (safaris, regattas, mountaineering, surfing, drifting) and supporting competition weekends.
• Planning children's leisure activities at home and while travelling.

HEALTH

• Selecting and coordinating family healthcare: doctors, clinics, regular check-ups and nutrition.
• Maintaining the medical history of key family members.
• Selecting specialized clinics for specific medical needs.
• Selecting and organizing retreats.

CHILDREN

• Selecting nannies.
• Selecting schools, colleges and universities.
• Selecting extracurricular activities and sports clubs.

PURCHASES

• Selecting products according to specific requests: identifying key selection criteria and clarifying requirements.
• Monitoring designated categories (cars, watches, paintings, wine).
• Interacting with brand VIP managers and maintaining relationships.
• Coordinating shipments and deliveries, communicating with couriers and customs.
• Selecting gifts and maintaining a gift ideas bank.

HOUSE MANAGEMENT

• Hiring staff and arranging the basic setup of properties.
• Monitoring bill payments and security systems.
• Managing relationships with contractors (security, cleaning, etc.).
• Relocations, packing belongings and maintaining property inventories.

PROJECTS

• Managing non-standard projects from concept to completion: finding contractors, pricing and budgeting, milestone tracking and transparent reporting.
• Examples: film production, building a unique/custom car, publishing a comic book with a studio.

GENERAL

• Maintaining a task management and status-tracking system for own tasks, contractors and assistants.

❗Requirements

• At least 2 years of experience in similar role (Assistant to HNWI/UHNWI)
• Highly organized, discreet and proactive; able to work independently and make decisions.
• Strong service mindset and ability to anticipate needs and solve problems.
• Experience building and maintaining a network of reliable suppliers, service providers and premium brands.
• Strong project management skills and confident use of relevant tools (Jira, Monday, Miro, Asana, Notion, etc.).
• Confident and experienced use of AI tools to improve research, analysis and work efficiency.
• Excellent communication and relationship-building skills.
• Comfortable managing multiple priorities and working under tight deadlines.

If you think this would be a perfect fit for you, please contact me on TG @olgaprpr