Executive Personal Assistant

Executive Personal Assistant & Office Manager Are you a highly organised, proactive, and resourceful professional who thrives in a fast-paced international environment? We are looking for an Executive Personal Assistant & Office Manager to become the trusted right hand of our Regional Leadership team. This is a pivotal role that combines executive support, office management, stakeholder coordination, and administrative excellence to ensure our leaders can focus on driving business success.

What you'll do
As the Executive Personal Assistant & Office Manager, you will act as the central point of coordination for the office and leadership team, ensuring smooth day-to-day operations and exceptional support across the business. Executive Support
• Manage complex diaries, meetings, and appointments for senior leaders.
• Coordinate business travel, accommodation, and itineraries.
• Organise leadership meetings, prepare agendas, and follow up on actions.
• Screen and prioritise communications, correspondence, and requests.
• Support executives with presentations, reports, and business documentation. Office Management
• Ensure the office operates efficiently and provides an exceptional employee experience.
• Manage office suppliers, facilities, maintenance, and workplace services.
• Coordinate office events, meetings, and company activities.
• Oversee office budgets, expenses, invoices, and purchase orders.
• Maintain records, filing systems, and administrative processes. Business & Administrative Support
• Support HR, Finance, and Commercial teams with administrative activities.
• Manage documentation, contracts, and internal reporting requirements.
• Provide outstanding support to internal and external stakeholders.
• Act as a key point of contact for visitors and business partners. What we're looking for
• Proven experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Exceptional organisational and time-management skills.
• Ability to manage multiple priorities while maintaining attention to detail.
• Strong interpersonal and communication skills.
• Professional, discreet, and highly trustworthy.
• Confident using Microsoft Office 365, including Outlook, Word, PowerPoint, Excel, and Teams.
• Fluent English and Spanish required.
• Ability to work independently, anticipate needs, and take initiative. Why join us? This is an opportunity to work closely with senior leadership, influence how the office operates, and play a critical role in supporting a growing international business. We are looking for someone who enjoys creating order, solving problems, and ensuring everything runs smoothly behind the scenes. If you are an organised professional who loves making a difference and enabling others to perform at their best, we'd love to hear from you. Apply today and become a key member of our leadership support team.