Empleos actuales relacionados con Business & Administrative Assistant - Barcelona, Barcelona - MIGx AG

  • Administrative Assistant

    hace 19 horas

    Barcelona, Barcelona, España InterSystems A tiempo completo

    The role of the Administrative Assistant is to provide high-quality administrative support to both internal and external customers of the region and to maintain strong communication between the Barcelona office and other global offices. The position combines general administrative duties with some executive assistant tasks, including diary management and...

  • Business Intelligence Assistant

    hace 2 semanas

    Barcelona, Barcelona, España TransPerfect A tiempo completo

    The Business Intelligence Assistant will support the BI Analysts, helping with admin tasks around the BI Projects.Description:Track and manage the team's distribution list and RT queue while keeping our SLA on answering requests and turnaround timesHandle simple access requests for reports and dashboards that the team maintains.Coordinate access requests...

  • Coordinador/a Administrativo/a

    hace 19 horas

    Barcelona, Barcelona, España Kensington A tiempo completo

    Somos la inmobiliaria internacional de lujo en España creada para propietarios exigentes. En BUCKINGHAM Property Advisors estamos especializados en la intermediación de inmuebles de alta calidad en las mejores ubicaciones, ofreciendo un servicio altamente personalizado, discreto y orientado a la excelencia.En pleno proceso de crecimiento en Barcelona,...

  • Responsable de Gestión Administrativa y Soporte al Cliente

    hace 19 horas

    Barcelona, Barcelona, España Essential for Business A tiempo completo

    Responsable de Gestión Administrativa y Soporte al Cliente¿Qué buscamos? En Essential for Business, necesitamos una persona que se incorpore al equipo de back office. Buscamos a un perfil administrativo que disfrute de la autonomía, que sea riguroso/a con los datos y que sepa trabajar en equipo.Tus funciones principales:Gestión autónoma de programas:...

  • Remote Business Assistant to Entrepreneur

    hace 19 horas

    Barcelona, Barcelona, España PMM Solutions A tiempo completo

    I am seeking aRemote Personal Business Assistantto support me in managing various operational tasks across my entrepreneurial ventures. This mostly remote role may require occasional travel (4-5 trips per year) and occasional on-site presence for event preparation, business meetings, and operational duties.About the RoleYou'll be supporting me as I lead two...

  • Assistant Account Manager

    hace 19 horas

    Barcelona, Barcelona, España Minerva Mkt A tiempo completo

     Assistant Account Manager – MinervaMKTUbicación: BarcelonaTipo de contrato: Jornada completaSector: Sports Marketing · Hospitality · Motorsport Sobre nosotrosEn MinervaMKT llevamos más de 10 años liderando la gestión de hospitalities y experiencias premium en el mundo del motorsport internacional, especialmente en Fórmula...

  • Personal Assistant

    hace 19 horas

    Barcelona, Barcelona, España Perk A tiempo completo

    About UsPerk (formerly TravelPerk) is the intelligent platform for travel and spend management. Built to tackle the time-consuming, manual work that gets in the way of real work, our tools automate everything from travel bookings to expenses, invoice processing, and more. By eliminating this shadow work that wastes hours, erodes morale, and saps innovation,...

  • Chiropractic Assistant

    hace 19 horas

    Barcelona, Barcelona, España Horizon Chiropractic A tiempo completo

    At Horizon, our goal is to help as many people as possible live healthier and happier lives. To continue to help reach our wider community, it is time that our team also grows and we are looking for a new member to join our team.We are looking for an administrative/management assistant for our chiropractic clinic located in central Barcelona. The person who...

  • Personal Assistant

    hace 19 horas

    Barcelona, Barcelona, España Perk A tiempo completo

    About UsPerk (formerly TravelPerk) is the intelligent platform for travel and spend management. Built to tackle the time-consuming, manual work that gets in the way of real work, our tools automate everything from travel bookings to expenses, invoice processing, and more. By eliminating this shadow work that wastes hours, erodes morale, and saps innovation,...

  • Secretary Admin Assistant

    hace 19 horas

    Barcelona, Barcelona, España VHIR A tiempo completo

    Vall d'Hebron Research Institute (VHIR) is a public sector institution, located in Barcelona (Spain) that promotes and develops innovative biomedical research at the University Hospital Vall d'Hebron. VHIR is oriented towards finding solutions to the health problems of the citizens and has the will to contribute to the scientific, educational, social and...

Business & Administrative Assistant

hace 2 semanas

Barcelona, Barcelona, España MIGx AG A tiempo completo

About MIGx

MIGx is a global consulting company with an exclusive focus on the healthcare and life science industries, with their particularly demanding requirements on quality and regulatory aspects. We have been managing challenges and solving problems for our clients in the areas of compliance, business processes and many others.

MIGx interdisciplinary teams from Switzerland, Spain and Georgia have been taking care of projects in the fields of M&A, Integration, Application, Data Platforms, Processes, IT management, Digital transformation, Managed services and compliance.

Project Description

We are seeking an exceptionally organized, proactive, and versatile
Business & Administrative Assistant
to serve as the operational backbone of our office. This highly visible role requires a true "all-rounder" who thrives in a dynamic environment, managing everything from
daily office operations
and financial
accountability
to providing crucial support for our
Human Resources
and
Talent Acquisition
initiatives.

Key Areas of Responsibility

1. Office Management & Operations

  • Facility Oversight:
    Ensure the smooth and efficient operation of the physical office space. Manage supplies, equipment, vendor relationships (cleaning, maintenance, catering), and office security protocols.
  • Financial Accountability Support:
    Assist with basic bookkeeping tasks, including processing expense reports, managing vendor invoices, and reconciling monthly accounts for review by the Finance team.
  • Event Coordination:
    Plan and execute internal office events, team social gatherings, and external meetings/client visits.

2. Human Resources & People Support

  • Onboarding/Offboarding:
    Coordinate the logistical aspects of employee transitions, including setting up workstations, managing access credentials, and preparing welcome packs for new hires.
  • Policy & Documentation:
    Assist the HR team with organizing and maintaining employee files, drafting internal communications, and ensuring compliance documentation is accessible.
  • Employee Support:
    Serve as point of contact for staff inquiries regarding administrative procedures, office policies, and HR forms.

3. Talent Acquisition Support

  • Active search
    : Pre-screening activities supporting hiring managers and other TA personnel.
  • Candidate Scheduling:
    Support hiring managers to organize interviews, ensuring a seamless and positive interview experience.
  • ATS Management:
    Assist in maintaining candidate records within the Applicant Tracking System (ATS) and ensure data accuracy.

Requirements - Must-Have

  • Fluent in English (Written and Spoken).
  • Proven experience (2+ years) in a fast-paced Administrative, Executive Assistant, or Office Management role.
  • Exceptional organizational skills and meticulous attention to detail.
  • Proficiency with modern office software
  • Demonstrated ability to manage multiple priorities and deadlines simultaneously.

Requirements - Nice to Have

  • Experience supporting HR or Talent Acquisition functions, particularly candidate scheduling.
  • Experience in Personio.
  • Familiarity with basic bookkeeping or expense management.
  • A diploma or degree in Business Administration, HR, or a related field.

Languages

  • English: B2+
  • Local language

What we offer

  • Hybrid work model and flexible working schedule that would suit night owls and early birds
  • Excellent compensation package
  • Attractive social benefits package
  • 25 holiday days per year
  • Free English classes
  • Possibilities of career development and the opportunity to shape the company's future
  • An employee-centric culture directly inspired by employee feedback - your voice is heard, and your perspective encouraged
  • Different training programs to support your personal and professional development
  • Work in a fast growing, international company
  • Friendly atmosphere and supportive Management team