IT Procurement

hace 9 horas

Esplugues de Llobregat, Barcelona, España adm-Indicia A tiempo completo
IT Procurement & Asset Management Specialist

Department: IT

Employment Type: Full Time

Location: Barcelona

Reporting To: Josep Sanchez


Description We are looking for a highly organised and detail-oriented IT Procurement & Asset Management Specialist to manage the operational, administrative, and financial aspects of the IT function. This role plays a critical part in technology governance, software licensing compliance, hardware lifecycle management, procurement, and vendor contract oversight.

You will work closely with IT, Finance, Legal, and external vendors to ensure assets and licenses are well managed, costs are optimised, and all activities align with corporate policies and budgetary requirements.

Key Responsibilities
  • Maintain accurate inventories of software licenses and IT assets, ensuring compliance with vendor requirements (e.g. Microsoft, Adobe, Autodesk, Atlassian)
  • Monitor license and asset usage versus entitlement to minimise compliance risk and eliminate unnecessary costs
  • Manage the full lifecycle of software licenses and IT assets, including procurement, deployment, renewals, audits, true-ups, maintenance, and disposal
  • Optimise licensing models and asset utilisation through SaaS rightsizing, consolidation, and cost-saving initiatives
  • Administer IT asset management tools (e.g. ServiceDesk Plus, Endpoint Central, Intune, SCCM, JAMF) and regularly reconcile physical and system records
  • Oversee warranties, RMA processes, and vendor-led repairs
  • Coordinate procurement activities, including obtaining quotes, reviewing purchase requests, and negotiating pricing and volume discounts
  • Support IT budget planning by providing accurate data on renewals, depreciation, stock levels, and cost allocation to departments or cost centres
  • Maintain complete purchasing and contract documentation, including POs, invoices, approvals, and agreements
  • Manage vendor and contract relationships, including renewals of support agreements, cloud subscriptions, and software maintenance
  • Act as a primary point of contact for vendors, resellers, and OEMs, and evaluate SLAs and vendor performance
  • Partner with Finance and Legal on contract reviews, compliance requirements, and governance

Skills, Knowledge and Expertise
  • Strong organisational and administrative skills with high attention to detail
  • Proven experience with software licensing models (Microsoft, Adobe, SaaS subscriptions)
  • Hands-on experience in IT procurement (RFQs, POs, vendor management)
  • Experience using IT asset management and endpoint tools
  • Strong Excel and reporting capabilities
  • Solid understanding of budgets, cost allocation, and consumption modelling
  • Excellent communication skills with both internal stakeholders and external vendors
  • Basic understanding of IT operations, including hardware, operating systems, and software deployment

Equal Opportunities adm Indicia is proud to be an equal opportunity employer and is committed to creating a diverse environment.  We recruit, employ, develop, compensate, and promote regardless of race, religion, colour, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. Should you need any reasonable adjustments made to this application process, please don't hesitate to let us know.

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