Bilingual Executive Assistant

Our client, a leading global Financial Services firm is currently looking for a Bilingual Executive Assistant to provide support to Senior Executives.

The remit includes but is not limited to:

• Rigorous calendar management for Senior Execs
• Coordination of complex multi-participant meetings across global time zones (flexibility regarding timetable required to ensure timely responses)
• Anticipate and resolve scheduling conflicts, reschedule calendars according to priorities and using sound judgement
• Heavy travel and roadshow coordination, logistics for multi-stop international trips. Work directly with a travel agency for flights, hotels, car services, transfers etc.
• Act as key contact and build rapport with key stakeholders and global team
• Oversee timelines, checklists and action tracking
• Prepare documentation and correspondence (reports, decks, NDAs,) in appropriate formats and using suitable language
• Ensure all relevant documentation and transaction lists are up to date, regularly update internal CRM. Accurate data entry onto technology platforms as required
• Ensure Senior Exec are correctly prepped for meetings with relevant materials (pitch decks, prep notes)
• Reconcile credit cards within deadlines and submit multi-currency expense reports
• Handle sensitive information with absolute discretion
• Ability to take on ad hoc project management of tasks if/when required
• Work closely with team of Global Executive Assistants coordinating and stepping in to cover sickness/holiday etc. when necessary

The chosen candidate will be comfortable working entirely in English (Spanish "nice to have" for local office interaction but not essential). A solid grasp of standard Tech (Office, Google Workspace, Zoom, Slack, CRM software etc.) is required. It is essential that candidates hold a minimum of 4-5 years' experience. Financial services (all areas) or consulting backgrounds are preferred/advantageous.

This role requires someone who is comfortable working in a "first time right" environment and has the ability to be flexible beyond traditional working hours. A proactive individual who is able to exercise independent judgment and foster collaboration with both local and global EAs is well suited for this position. The successful candidate will enjoy working in an environment that combines a local and global approach and ensures best practice is always upheld, despite large volumes of work and shifting priorities.

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

Location – Madrid, Barrio Salamanca

Salary – Competitive + Benefits + Discretionary Bonus

Timetable –

Contract – Permanent

Incorporation – Q1 2026

Hybrid/On site - Option for 1 day of wfh per week once trial period complete

If you are interested in this role, please apply via LinkedIn and send a copy of your English CV to quoting Reference 809.

We are an equal opportunity employer and operate in full compliance with Spanish and EU non-discrimination laws.

This job description is protected under intellectual property law and may not be reproduced or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.