Bilingual Team Assistant

Our client, a recognised global leader in M&A, is seeking a highly versatile Bilingual Team Assistant to join their Investment Banking team in Madrid.

The responsibilities for this role include (but are not limited to):

Executive Support

• Diary management for the team (including 2 MDs). Anticipating and managing schedule conflicts, rescheduling calendars according to priorities and using sound judgement
• Coordination of internal/external meetings/video calls with multiple participants based across differing geographies and time zones (flexibility required to ensure timely responses)
• Liaise with clients and build rapport to facilitate scheduling.
• Build rapport with key clients to facilitate scheduling. Respond professionally to requests and internal team, namely US-EMEA Executive Assistants
• Extensive and complex travel bookings: flights, hotels, visas, transfers etc. often subject to last minute changes and to multiple and multi-stop destinations. Proactively manage visa and passport requirements and provide detailed itineraries. Ensuring adherence to company policy at all times
• Producing and proofreading correspondence, documents, decks, packs and pitches
• Ensure all relevant client documentation and deal lists are up to date, regularly update internal CRM (Salesforce). Responsible for Deal Execution administration
• Event organisation for client entertaining or team events

Additional Administrative Tasks

• Review and verify incoming invoices, assigning cost/project codes
• Collate expenses for breakdown of client billing
• Reconciliation credit cards within deadlines (multi currency)
• Maintain detailed records and files regarding team, such as absence reporting
• Ensure all administrative needs are covered so the team can fully focus on analysis and/or commercial activities
• Coordinating and covering other Executive Assistants for holiday cover

Candidates must have a bilingual level of English/Spanish and ideally hold a relevant University degree. A solid grasp of standard Tech and applications (Office, Google Workspace, Zoom, Slack, CRM software etc.) is required. It is essential that candidates hold a minimum of 4-5 years' experience. Financial services (all areas) or consulting backgrounds are preferred. Specific experience/background in investment banking or financial restructuring highly advantageous.

This role requires someone who is comfortable working in a "first time right" environment with fast turnaround times. A highly organised, proactive individual who is capable of juggling tasks whilst maintaining impeccable attention to detail will excel in this environment.

The ideal candidate will work under minimal supervision, exercise independent judgment and foster collaboration with both local and global EAs. The successful candidate will enjoy working in an environment that combines a local and global approach and ensure best practice is always upheld, despite large volumes of work and shifting priorities.

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

Location – Madrid, Castellana

Salary – €26,000 - €32,000 + Bonus

Timetable –

Contract – Permanent

Incorporation – Immediate

Hybrid/On site - Predominately on site. Potential for wfh discussions once trial period complete

VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.

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Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.