Bilingual Recruiting Coordinator

Our client, a leading global Private Equity firm operating across three continents, is currently searching for a Bilingual (English speaking) Recruiting Coordinator to support full cycle recruitment for global hiring (both firm and portfolio). This role is ideal for an individual who enjoys a rigorous, "best in class" environment as well as a position that blends processes with frequent change and ambiguity.

Key Responsibilities (not limited to):

• Support global recruitment efforts (for firmwide and portfolio hires), coordinating multiple hiring processes simultaneously, driving for completion within expected timescales
• Work closely with close knit talent team who are primarily based in London, ensuring complete cohesion and fluid communication
• Scheduling (across global timezones and often subject to last minute changes) all interviews and update calls, as well as relevant tests or assessments, ensuring highly efficient interview processes
• Management and ownership of ATS system (AI driven) for all searches, ensuring all trackers and interactions are updated (and that all CVs treated according to relevant GDPR regulations)
• Ensure Talent Acquisition leads are have necessary materials (CV, prep notes) prior to interviews/meetings
• Support Talent Acquisition leads with providing timely updates on mandates across all business lines
• Adopt a relationship driven approach, ensuring an excellent candidate experience
• Understand the firm's hiring strategy and consider potential of developing a robust network of relevant talent and contacts
• Build rapport with wider team (global and local)

This role will be undertaken entirely in English and the chosen candidate must be a natural communicator. A relevant University degree, as well as proven experience in a high performance environment are also prerequisites. Past experience in a coordination/assistant position in Talent Acquisition (agency or in-house), Exec Search (CRM/Research) or Financial Services would be advantageous. Working knowledge of standard Tech and applications (Microsoft 365, Zoom, Slack, etc. ATS platforms) is required.

The ideal candidate will have a high level of EQ and bring maturity and resilience to perform as expected in this role. They will be exceptionally organised, able to juggle multiple priorities at once and know how to prioritise accordingly. An appetite for a busy, interactive position will stand the chosen candidate in good stead. This is a unique opportunity to contribute to this best in class recruitment function.

Candidates are advised that this firm performs background checks following the extension of a conditional offer.

Location - Madrid, Barrio Salamanca

Salary - Competitive + Benefits + Bonus

Timetable - Full time (flexibility required due to global nature of the role)

Incorporation - Q1 2026

Hybrid work approach

Contract - Permanent (subject to trial period)

Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should they align with their qualifications and experience.

VSS is a recruitment agency committed to merit-based selection and non-discrimination under Spanish and EU law.

This job description is protected under intellectual property law and may not be reproduced, distributed or used externally without prior written consent.

Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.

All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.

By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.

Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.

Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.

Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.