Invoicing, Fees and Administration Officer

GROUP BNP PARIBAS

BNP Paribas Group is the top bank in the European Union and a major international banking establishment. It has close to 185,000 employees in 65 countries. In Spain we are more than 5,100 employees within 13 business lines.

Trade Finance HUB

The Trade Finance Service Centre, with more than 100 HC, is a large and critical area within Operations covering Traditional Trade products (bank guarantees and documentary products) and servicing the main European countries: Austria, Germany, Netherland, Spain and UK.

ABOUT THE JOB

MISSION

• The calculation, invoicing, claim, monitoring and follow up of fees related to guarantees and counter-guarantees issued.
• The issuing of payments to Correspondent Banks.
• The reconciliation of Nostro breaks related with payments issued or received within the scope of guarantees issued.
• The justification of accounts under his/her scope.

RESPONSABILITIES

• Managing the invoicing to clients and correspondent Banks, ensuring a high level of accuracy in terms of calculations of Guarantee fees and production of invoices.
• Ensuring invoices and accounting entries are aligned, performing accounting adjustments when necessary.
• Monitoring and follow up of fees due, ensuring that any long overdue items are referred to line Managers and/or Business contacts as necessary.
• Managing the payment of fees to Correspondent Banks.
• Responding quickly and effectively to MO / banks / correspondents enquiries and requests for information
• Assisting with the resolution of any disputes or concerns in respect of overdue items.
• In coordination with the Drafter and/or Vetter, performing the monitoring of Guarantees as they reach their expiry dates: updating expiry dates for open-ended guarantees, closing expired transactions in the Bank mainframes and records, ensuring any outstanding fees are collected up to date and notifying clients of their release (if release before expiry date).
• Providing clear details of open items in the accounts under his/her scope. Such details will be used by the managers assigned as owners of the accounts for the periodic certification of accounts.
• Ensuring that all complaints are passed immediately to line management
• Keeping the records related with the activity

REQUISITOS

Estudios

Knowledge of general accounting rules, mastering specific accounting rules for guarantees.

Basic understanding of Guarantees products

Experiencia

Experience in Finance Teams managing payments, reporting, invoices, controls, etc would be a plus.

Idiomas

English high

French high

COMPETENCIAS

Técnicas

Good working knowledge of Atlas, Guarantees systems (EPS, iVision, Aval), Docubase, TDR, Word/Excel, SWIFT, Sibes.

Transversales & Comportamentales

Ability to learn. Continuously seeking out and mobilizing the resources needed to enhance self-development and to learn.

Integrity. Acting ethically, in compliance with what is said and respecting the company's values and rules.

Ability to communicate clearly – written and oral

BENEFITS

• Training programs, career plans and internal mobility opportunities, national and international thanks to our presence in different countries.
• Diversity and Inclusion Committee that ensures an inclusive work environment. In recent years, several employee communities have been created to organize diversity and inclusion awareness actions (PRIDE, We Generations and MixCity).
• Corporate volunteering program (1 Million Hours 2 Help) in which employees can dedicate time out of their working hours to volunteer activities.
• Flexible compensation plan.
• Hybrid telecommuting model (50%).
• 32 vacation days.

Diversity and inclusion commitment

BNP Paribas Group in Spain is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.