Regional Operations and Administration Coordinator

hace 2 días

Madrid, Madrid, España Hexagon Geosystems A tiempo completo

Job Summary:

The Regional Operations and Administration Coordinator – Eastern Europe is the central operational and administrative support figure for the region. They will be responsible for ensuring the smooth, efficient, and compliant running of regional operations, acting as the primary point of contact between the local team and corporate departments (HR, IT, Accounting, Marketing).

Key Responsibilities:

  1. Regional Administration and Accounting/Legal/Financial Processes. Manage and coordinate all key administrative processes in the region, including:

  2. Coordinating local banking procedures.

  3. Managing office lease agreements and other services.
  4. Acquiring and renewing mandatory insurance.
  5. Handling local operating permits and business licenses.

  6. Financial Coordination: Act as the primary liaison with the corporate Accounting team to ensure accurate expense documentation and overall compliance with accounting processes.

  7. Office and General Services Management:

  8. Maintenance and Order: Oversee general maintenance, supply inventory, and the orderliness of the regional office, ensuring a functional and professional work environment.

  9. IT and Technology Management: Maintain the inventory of IT equipment (laptops, servers, network equipment).
  10. Monitor the operational status of the internet connection and basic network infrastructure.

  11. Coordinate technical support, maintenance, and hardware and software needs with the corporate IT team.

  12. Human Resources and Culture Management

  13. Employee Support: Ensure that all employees in the region have the necessary resources, equipment, and support for their job performance.

  14. Culture and Team Building: Plan and execute team-building activities, events, and other initiatives to foster a positive and cohesive work culture in the region, coordinating with corporate HR.
  15. Permission Management: Coordinate and ensure all necessary permissions and access for teams to conduct surveys and work at construction sites or client offices.

  16. Staffing Support: Collect and manage CVs, coordinate initial interviews, and address other recruitment needs in the region with the corporate HR team.

  17. Local Marketing and Branding

  18. Brand Support: Collaborate with the corporate Marketing department to ensure that the brand's presence, materials, and activities in the region align with global guidelines.

  19. Activity Management: Coordinate logistics and administrative support for marketing events, trade shows, and local branding activities as required by the corporate strategy.

Requirements and Qualifications:

  • Proven experience in Administration, Office Management, or Operations Support roles, preferably in the technology or construction sector.
  • Working knowledge of the administrative or financial regulations of key countries in Eastern Europe.
  • Proficiency in the relevant local language and fluency in English.
  • Intermediate/advanced level of French.
  • Time management skills.
  • Attention to detail and strong problem-solving abilities.

The modality is hybrid in the offices of Hexagon's Geosystems division Multivista.

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