Office Manager

Description Ingram Micro Cloud is a "startup like" business arm of the larger Ingram Micro
- and we're growing absurdly fast. We are the world's largest cloud platform provider, enabling any business to provide cloud solutions to anyone. Our end-to-end commerce platform powered by CloudBlue facilitates and manages the cloud's complex digital value chain, connecting partners with innovative solutions that help them compete and scale in the as-the-service economy. With unmatched global reach, easy access to automated go-to-market and integration tools, deep technical expertise and a curated selection of scalable SaaS and IaaS solutions, Ingram Micro Cloud helps vendors, resellers and managed service providers by offering More as a Service. With more than $54 billion in revenue and the ability to reach 90% of the global population, we are one of the world's largest technology distributors, serving our partners through operations in 61 countries with 29,000 associates. We continue to strategically expand our global reach with over 40 acquisitions since 2012
- and we're just getting started. Your role:
- Administrative duties including general office operations and vendor management. Managing office administration, ordering supplies, and managing providers to assure smooth office operations.
- Partnering with the Finance & Operations Team on managing office budget, processing expenses, and ensuring all purchases are invoiced and paid on time.
- Reception, greeting, and assisting our visitors. Facilities point of contact. Acting as the first point of contact for employees on any aspects related to office experience, equipment needs, policies, etc.
- Onboarding assistance for new employees, including office tour, equipment, welcome package delivery, etc.
- Coordinate inbound and outbound office mail.
- Ensure office space and meeting room is kept tidy and presentable. Oversee stock of office supplies. Order office badges for new employees, contractors, and visitors.
- Organizing the office layout (hot desking), equipment, supplies, and inventory. Keep track of employee and company equipment with the support of the IT team.
- Arranging business travel, transport, and accommodation for Associates. Manage the Travel Expenses of the Associates according to the IM policies.
- Responsible for implementing and maintaining all office related procedures.
- Cater for the office and for events including meetings, and internal events (coffee, food, fruit for kitchen/meetings/conferences/managers/executives when needed).
- Contribute to the organization of the annual company events (Summer Party, Christmas Party). Support and lead management activities for the Barcelona team.
- Support for the organization of the company's booth at IT events/congresses/meetups in Barcelona.
- Administrative processes in onboarding and offboarding.
- Support to CSR activities in Barcelona.
- Hot-Desk & Parking management. Ensure that the Barcelona office is a well-kept space with an inspiring working atmosphere.
- Support in the monthly ISO27001 audit processes.
- Support the creation of a new intranet & playbook for Associates.
- Coordination of risk prevention.
- Help drive a culture of continuous improvement. What you bring to the role:
- Fluency in English and Spanish.
- 3-5 years of work experience as an Office Manager, Administrative/Operations Assistant or similar role.
- Good level in Microsoft Office365 (Word, Power Point, Excel, Outlook, Teams and SharePoint). PowerBI is a plus.
- A creative mind with an ability to suggest improvements.
- Multi-tasking, proactive, proactive and curious.
- Good communication skills.
- Attention to detail. Benefits
- Flexible schedule and Hybrid work model ️
- Fridays, summer and Christmas reduced time ️
- Tickets Restaurant
- Medical and dental insurance
- Flexible compensation
- Technical training by department
- English and Spanish lessons
- Career paths by department
- Monthly bonus for home electricity
- Free coffee and cold drinks ️
- Arcade machine
- Team building events
- RSC activities ️
- Annual salary review depending on performance
- International and multicultural environment