Payroll & HR Administration Assistant

hace 2 semanas

Madrid, España Louis Vuitton A tiempo completo

POSTE

**DUTIES & RESPONSIBILITIES**

The HR Com & Ben Assistant will report directly to the C&B Specialist of Mediterranean and work closely to the C&B and overall HR team.

**RESPONSABILITIES**
- **Onboarding & Offboarding**
- Support the new joiners to complete the welcome process (send handbook, help with benefits registration such as Health insurance, meal card...)
- Keep track of the online talent database to register & unregister Employees.
- Carry out pre-employment declarations, enrollments, and de-registrations with our various service providers. (Mutual insurance, welfare, workplace medicine, luncheon vouchers, etc.)
- Ensures compliance with Employee’s registration to ECI (UCAGECI platform)
- Monitors the termination procedure with internal stakeholders.
- Guarantees accurate and updated physical & digital employee archives (contracts, personal files...)
- **Payroll support**
- Collects monthly payroll incidences (ticket restaurant, overtime...)
- Prepares relevant documentation for Labor prevention compliance.
- **Communication & department administration**
- Coordinate SAP purchase orders and invoices follow-up for HR department.
- Monthly update of organization charts for Mediterranean, in PDF and in payroll system (CEGID)
- Draw up various HR certificates and vouchers (certificates, seniority, etc.).
- Take ownership of key HR communication: point of contact for Retail Magazine and announcements.

PROFIL

**EXPECTED ATTITUDES & SKILLS**
- Highly organized, rigorous, and details-oriented
- Agile, at ease handling multiple priorities and organized
- Excellent analytical and synthesis skills
- Service oriented
- Trust, confidentiality & integrity
- Communication skills and easily connects with others.
- Excellent knowledge of Microsoft Office (Excel, Word and Powerpoint)
- Fluent Spanish & English

**REQUIRED PROFILE & EXPERIENCE**
- Graduated from Business School/University and holding a degree in HR/Business Administration
- A previous experience in a similar role is required, in the retail field/luxury field and/or HR department will be a plus

**Availability: start mid-July - 6 months (renewable up to 1 year).**

**From Monday to Friday, 40 hours/week.

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