International Management Assistant

**International Management Assistant**

**Job ID**
- 230805

**Posted**
- 14-Aug-2025

**Service line**
- Advisory Segment

**Role type**
- Part-time

**Areas of Interest**

Administrative

**Location(s)**

City Center - Madrid, Comunidad de - Spain

Are you a highly organized and proactive individual with a passion for creating a seamless and efficient work environment? Do you thrive in a fast-paced, collaborative setting? If so, we invite you to join the CBRE Investment Accounting & Reporting Solutions team as our International Management Assistant (Minimum 30 hours) at our Madrid office, starting immediately.

We are seeking a dynamic and experienced individual to oversee and manage the day-to-day operations of three of our offices, ensuring a productive and positive atmosphere for our team. As a key member of our team, you will play a critical role in supporting our investment accounting and reporting professionals, enabling them to focus on delivering exceptional results for our clients.

**Responsibilities**:
You will be the go-to person for all things office-related, ensuring our workspace is a well-oiled machine. Your responsibilities will encompass a wide range of tasks, including but not limited to:
**Operational Excellence**:

- : Ensuring a smooth and efficient workflow, managing schedules, appointments, and travel arrangements for the team.
- Maintaining adequate stock of stationery, equipment, and other necessary supplies, and coordinating maintenance and repairs to ensure everything is functioning optimally.
- Coordinating maintenance, repairs, and other facility-related tasks, ensuring a comfortable and functional workspace.
- Proactively suggesting and implementing changes to office procedures and systems to enhance efficiency and productivity, always looking for ways to improve our operations.

**Administrative & Financial Acumen**:

- Tracking spending, processing invoices, and preparing financial reports, contributing to the financial health of the team.
- Organizing and managing both physical and digital filing systems, ensuring data accuracy and easy accessibility.
- Negotiating contracts with suppliers and service providers, ensuring we receive the best value. Making sure that invoices are processed in a timely manner.

**Team & Culture Support**:

- Scheduling meetings, arranging catering, and ensuring all necessary resources are available, facilitating seamless internal and external interactions.
- Serving as the primary point of contact for staff, visitors, and external parties, providing excellent customer service and a welcoming atmosphere.
- Addressing inquiries, resolving issues, and ensuring a positive experience for all stakeholders, fostering a positive and professional image.
- Creating a positive and welcoming work environment, and potentially organizing social events and team-building activities, helping to build a strong and engaged team.

**Compliance & Support**:

- Assisting with onboarding new employees
- Providing administrative support to senior executives, including scheduling, travel arrangements, and other tasks as needed, ensuring their efficiency.

**Skills & Qualifications**:

- Proven experience in office management or a similar administrative role.
- Exceptional organizational, time management, and multitasking skills.
- Strong communication and interpersonal skills, with the ability to build rapport with individuals at all levels.
- Fluent in Spanish and English, speaking French would be a great benefit.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Experience with budget management and financial reporting.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and a proactive approach to identifying and resolving issues.
- Familiarity with health and safety regulations.
- Experience in the real estate or financial services industry is a plus.

**What do we offer?**
- International environment
- Your ideas are heard here, as we provide space for you to realize your own concepts
- Hybrid work
- Get to know your colleagues better at regular employee events and create shared experiences in a relaxed atmosphere
- Competitive salary
- Meal bouchers
- 25 days of Holidays
- Health insurances provided

**Why Join CBRE Investment Accounting & Reporting Solutions?**

This is more than just a job; it's an opportunity to be an integral part of a dynamic and growing team within a leading global real estate services firm. We offer a supportive and collaborative work environment, opportunities for professional development, and a competitive benefits package. You'll have the chance to make a real impact, contributing to the success of our team and the satisfaction of our clients.

If you are a detail-oriented, proactive, and people-focused individual who thrives in a fast-paced environment, we encourage you to apply