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Junior Manager, Ie Summer School
hace 2 semanas
Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? **IE University's Summer School department** is looking for a** Junior Manager** to join its team
**IE Summer School** was created as a new transversal business unit within IE University earlier this year. We are now keen to assemble a strong core team who share our aspirations for exponential growth, both for the School, but also on a personal level. Kindly note, our team’s peak season is the delivery period between May through the end of July.
The **Junior Manager** reports to and supports the Senior Associate Director in the seamless execution of our largest existing pilar, Pre-University Summer Program. This role involves assisting with planning, logistics, communication, and on-ground execution while ensuring high-quality delivery and exceptional participant experiences. The Junior Manager collaborates closely with the program team to manage day-to-day operations, coordinate logistics, and address participant and staff needs. This role is ideal for someone with strong organizational skills, attention to detail, and a proactive approach to problem-solving.
**Why IE University?**
With 50 years of experience and founded by and for entrepreneurs, IE University has turned business education on its head through disruptive teaching. We count on high-level faculty who bring real-world experience into the classroom and foster a hands-on approach to learning.
**Our Purpose**
At IE University, we foster positive change through education, research, and innovation.
As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
**Our People**
At IE we are:
- People-driven
- Change Builders
- Autonomy Enthusiasts
- Communication Enthusiasts
- Knowledge Champions
**We are looking for a person to join a full-time position in Madrid.**
**Responsibilities**:
**Your role as a Junior Manager will involve**:
**Pre-Delivery Planning**
- ** Program Development Support**
- Assist in refining program content, schedules, and materials in collaboration with the Senior Associate Director.
- Coordinate with curriculum designers and faculty to ensure materials are finalized and delivered on time.
- ** Staff Recruitment & Training Assistance**
- Support recruitment efforts for instructors, edition managers, and support global recruitment initiatives (open houses, webinars, regional calls).
- Organize training sessions and provide logístical support during staff onboarding.
- ** Budgeting & Procurement**
- Assist in tracking program budgets and uploading expenses.
- Procure materials, supplies, and equipment under the guidance of the Senior Associate Director.
- ** Extracurricular Activities Preparation**
- Coordinate site visits and assist in venue preparation for program activities.
- Ensure compliance with health, safety, and accessibility standards.
- ** Compliance & Documentation**:
- Manage participant and staff documentation, including consent forms and compliance certifications.
**Logistics Management**
- ** Scheduling & Itinerary Coordination**
- Work with the Senior Associate Director to develop detailed daily schedules and contingency plans.
- Manage agenda/extracurricular activities/professors/dietary excels
- Ensure all stakeholders (staff and summer coaches) have up-to-date itineraries and activity plans.
- ** Participant Onboarding**
- Manage participant registration processes, ensuring all documentation is complete.
- ** Supplies & Inventory Management**
- Oversee inventory management, including the organization and distribution of supplies and materials.
- Ensure Welcome Packs and resources are ready and available before the start of each program edition.
- ** Staff Support**:
- Assist in scheduling staff assignments/activities and tracking roles during program delivery.
**Communication & Stakeholder Support**
- ** Internal Communication**
- Act as a liaison between the Senior Associate Director and program staff to ensure clear communication.
- Provide updates to staff and escalate issues when necessary.
- ** Parent & Participant Interaction**
- Maintain ongoing communication with participants and parents to address questions and concerns.
- Assist with setting up SLACK groups for enrolled participants and summer coaches to communicate pre-arrival and during delivery period.
- Set-up communication channels for staff and summer coaches to communicate during delivery period.
- Assist in organizing pre-program webinars, Q&A sessio
