Administrative Assistant

hace 1 semana

Barcelona, España Arxada A tiempo completo

Administrative Assistant

Arxada is a pioneering leader with a powerful legacy: Over 120 years of creating specialty chemicals and solutions that potentiate the performance of our customers and their products. Our solutions, our expertise and our support help them to perform better - to be more efficient, more effective and more sustainable. We are passionate about empowering high performance and enabling our employees, partners and customers to realize their full potential. Together we make daily life safer, cleaner, healthier and greener. If you like making a difference, we are the company for you

Arxada is looking for an Administrative Assistant based in Barcelona, Spain, to support senior management leaders based in Switzerland and abroad.

Key responsibilities:

- Travel organization including flight and hotel bookings (work with Concur and FCM travel agency), help with restaurant reservations
- Organize e-visa if needed
- Create expense reports
- Format files in PowerPoint, Excel and Word
- Schedule internal calls and meetings in Outlook calendar with internal colleagues around the world
- Contact the required colleagues if availability is not visible in Outlook calendar
- Book meeting rooms in our Basel and Visp offices when scheduling f2f meetings at one of our sites in Switzerland
- Create Purchase orders in SAP and process payments
- Circulate and track e-documents that need to be signed by multiple parties
- Organize group bookings for exhibition visits
- General data entry

Key requirements:

- Professional Certificate in Commercial Administration
- Experienced in a comparable position
- Experienced in an international environment is an advantage
- Strong knowledge in MS Office
- Knowledge of Concur is an advantage
- Fluent Englisch verbal and written skills
- Proactive approach and flexibility, strong team player with an open mind set
- Excellent organizational skills, with the ability to prioritize important tasks

ES03

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