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International HR and Office Administrator

hace 3 semanas

Madrid, España Ekkiden A tiempo completo

The role: International HR and Office Administrator -Internship M/F

Your responsibilities:

- Support administratively and operationally Ekkiden in the following countries: Spain, France, Germany and Switzerland
- Run and ensure a smooth on-/offboarding process : manage contracts and administration, create accesses, order and send material to newcomers, coordinate with IT department for tech equipment, keep the organigram up to date, organize welcome meetings and remain available to answer questions of future joiners or leavers
- Respond to employees’ queries
- Be the main point of contact for office management duties including maintenance, mailing, internal communications, supplies and stationery, equipment, bills, manage correspondence and packages
- Monitor and manage inventory of office supplies and equipment and update our Furniture Planner
- Support the organization of company events such as trainings, workshops, team buildings, breakfasts, trips, afterworks, etc.
- Make sure that our coworking is appropriate and look for new spaces if needed
- Help to update and maintain Company’s policies; adapt office procedures to Covid-19 situation
- Participate in different HR initiatives and engagement activities and perform other administrative support tasks

We are looking for:

- A personality Someone who is a driving force, persevering, with a strong desire to participate in an ambitious entrepreneurial project, with a passionate and motivated team
- Someone with a winning spirit, who wants to work in a dynamic and demanding international environment
- Someone who is business-oriented, ultra-flexible, we are in the world of service, the customer is king, responsiveness is the key and the well-being of the teams is our driver
- Someone who is organized, curious, with a sense of detail and optimization, you will have to define rules and processes and ensure that they are applied internally and optimized
- Someone who will bring a first experience HR / Office Management in an start-up context and in an international atmosphere

We are looking for someone who can handle sensitive information with the utmost integrity
- Ideally this is a gap-year internship or a final study internship
- You are fluent in French and English. Spanish or German are a plus

**What we offer**:
A formative internship with real responsibilities within a caring and international team

Various missions and projects that will allow you to have a real impact on the company

The ability to work autonomously and to drive new initiatives

Flexible working conditions (hours, teleworking,...)

A great office in the heart of Madrid

Paid internship