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Senior Management Assistant

hace 2 semanas

Sant Joan Despí Barcelona provincia, España Essity A tiempo completo

**Senior Management Assistant to Vice President Planning & Logistics**

**About the role**:
Do you enjoy creating clarity and structure that empowers leadership to focus on what matters most? Are you ready to contribute to global logistics through precision, collaboration, and trust?

As Senior Management Assistant, you will provide high-level, proactive support to the Vice President of Planning & Logistics and their leadership team. You’ll play a key role in enabling smooth day-to-day operations by managing schedules, coordinating travel, organizing meetings, and supporting project execution. Your ability to work independently, handle sensitive information with discretion, and navigate a dynamic international environment will help the VP and their team stay focused on strategic priorities.

We’re looking for people who embody our values, aren’t afraid to challenge, innovate, experiment, and move at a fast pace. We’re always looking for ways to improve our products and ourselves. If this is you, we’d love to talk. The role requires occasional travel for meetings or events.

**What You Will Do**
- **Calendar & Travel Management**: Proactively manage the VP’s complex calendar and frequent travel schedule to ensure optimal time use and alignment with business priorities.
- **Meeting & Event Coordination**: Plan and organize internal and external meetings, workshops, and events, including logistics, scheduling, and resource availability.
- **Document Preparation & Follow-up**: Prepare and distribute meeting agendas and minutes, track action items, and follow up on deliverables to ensure accountability.
- **Multi-Leader Support**: Provide high-level administrative support to the VP and potentially other senior leaders, managing multiple priorities with discretion and efficiency.
- **Internal Communication Tools**: Maintain and update SharePoint sites, intranet pages, and team collaboration platforms to support effective internal communication.
- **Digital Tools & Reporting**: Leverage MS Office, Power BI, and SharePoint to enhance administrative efficiency and contribute to team digitalization efforts.
- **Routine Administrative Tasks**: Process travel expenses, invoices, and other routine tasks with accuracy and attention to detail.

**Who You Are**:

- Proven experience supporting senior-level leadership in dynamic and complex environments.
- Strong organizational skills with the ability to structure work independently and reliably.
- Advanced proficiency in MS Office 365 and familiarity with international work settings.
- Excellent interpersonal and communication skills, with a high level of discretion in handling sensitive information.
- Fluent in English - **All Applicants are requested to deliver their CV in English language;**Spanish is a plus.

**What we can offer you**:
At Essity, we believe everyone's learning and professional development is unique and want to empower employees to reach their full potential in a winning culture motivated by a powerful purpose.

Collaborative and Inclusive Culture | Empowering & Engaged Leaders | Working with Powerful Purpose & Sustainable Impact | Learning and Growing in your Career | Supporting Well-being & Sustainable Working Life | Life-changing Innovations | Competitive Total rewards.

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**Application End Date**:
13 ago. 2025
**Job Requisition ID**:Essity255565