Management Assistant

Management Assistant

Barcelona, Spain

As our successful management assistant, you will provide crucial support to the team by managing day-to-day administrative tasks, ensuring smooth operations, and maintaining effective communication.

In this role, you will focus on organizing meetings, handling purchase orders, and assisting with general office duties, enabling the team to focus on their core responsibilities and improving overall productivity.

You will also be required to provide support for event related administrative tasks, event logistics, and at times on-site events.

Your key responsibilities:

• Managing Calendars: maintaining the Business Unit Head's calendar, scheduling appointments ensuring no conflicts.
• Administrative tasks: booking and preparing for internal & external meetings, travel and hotel bookings, organizing events and team events.
• Supporting with and assisting with onboarding activities of new team members.
• Manage travel arrangements: Organize travel logistics; transportation, flights, accommodations etc.
• Support with event planning & coordination for customer events, trade shows & others regional events.
• Handle event-related admin tasks such as event logistics, purchase order management as well as on-site event execution
• Contract management (archiving contracts in EDM)
• Creating and Managing Purchase Orders: Generate purchase orders, tracking status, ensuring timely approvals, and maintain organized records of orders and invoices.
• Providing general administrational support to the team.

We offer:

• Unique career paths across health, nutrition and beauty - explore what drives you and get the support to make it happen
• A chance to impact millions of consumers every day – sustainability embedded in all we do
• A science led company, cutting edge research and creativity everywhere – from biotech breakthroughs to sustainability game-changers, you'll work on what's next
• A culture that lifts you up – with collaborative teams, shared wins, and people who cheer each other on.
• A community where your voice matters – it is essential to serve our customers well.

You bring:

• Solid Experience as Admin Assistant or similar
• Excellent knowledge of MS tools, especially Outlook, Teams, Word, PowerPoint, Excel
• Good communication, planning and organizational skills.
• Fluent in English, any other language is a plus
• A service oriented and proactive mindset
• Strong people connection and communication skills, able to connect effectively with
• Ability to work independently and collaboratively in a diverse environment

About dsm-firmenich

At dsm-firmenich, we don't just meet expectations – we go beyond them.

Join our global team powered by science, creativity, and a shared purpose: to bring progress to life.

From elevating health to making fortified food and sustainable skincare, the impact of your work here will be felt by millions – every single day. Whether it's fragrance that helps you focus, alternative meat that's better for the planet, or reducing sugar without losing flavor, this is where you help shape the future of nutrition, health, and beauty for everyone, everywhere.

And while you're making a difference, we'll make sure you're growing too. With learning that never stops, a culture that lifts you up and the freedom to move across businesses, teams, and borders. Your voice matters here. And your ideas? They're essential to our future.

Because real progress only happens when we go beyond, together.

Inclusion, belonging and equal opportunity statement

At dsm-firmenich, we believe being a force for good starts with the way we treat each other. When people feel supported, included, and free to be themselves, they do their best work – and that's exactly the kind of culture we're building. A place where opportunity is truly equal, authenticity is celebrated, and everyone has the chance to grow, contribute, and feel they belong.

We're proud to be an equal opportunity employer, and we're serious about making our hiring process as fair and inclusive as possible. From inclusive language and diverse interview panels to thoughtful sourcing, we're committed to reflecting the world we serve.

We welcome candidates from all backgrounds — no matter your gender, ethnicity, sexual orientation, or anything else that makes you, you.

And if you have a disability or need any support through the application process, we're here to help – just let us know what you need, and we'll do everything we can to make it work.

Agency statement

We're managing this search directly at dsm-firmenich. If you're applying as an individual, we'd love to hear from you. We're not accepting agency submissions or proposals involving fees or commissions for this role.