Executive Assistant

hace 1 día

Sant Cugat del Vallès Barcelona provincia, España Hewlett Packard A tiempo completo

**Job Summary**
- This role is responsible for providing extensive administrative support to both supervisory and non-supervisory employees for data entry, filing, and office supply management. The role manages complex calendars for senior management, arranges domestic and international travel, and coordinates work within and possibly outside the company. The role includes producing detailed reports and presentations, maintaining confidentiality, proactively offering solutions, and ensuring compliance with global process standards while participating in continuous improvement initiatives within the department.

**Responsibilities**
- Holds responsibility for performing general administrative support tasks involved in an organization, while assisting supervisory and non-supervisory employees.
- Provides basic administrative support to a team or department, including tasks like data entry, filing, and managing office supplies.
- Manages and oversees complex calendars for senior management, ensuring efficient time management and prioritizing important meetings.
- Assists with both domestic and international travel arrangements for senior leadership, ensuring smooth logistics.
- Coordinates work within the work unit and with other work units/departments, both internal and possibly external to the company.
- Produces detailed reports, documents, and presentations as required, often involving data analysis or research.
- Ensures that confidentiality is maintained at all times, upholding the company's data protection and privacy policies.
- Takes initiative in anticipating needs and proactively offering solutions, demonstrating a proactive approach to administrative support.
- Ensures compliance with global process standards and actively participates in continuous improvement initiatives within the department.
- Provides guidance, mentoring, and training to individual contributors in lower-level roles, and contributes to their growth in the organization.

**Education & Experience** Recommended**
- High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
- Typically has 6-8 years of related work experience, preferably in senior/advanced general administrative support, office services, or a related field.

**Preferred Certifications**
NA

**Knowledge & Skills**
- Accounting
- Administrative Support
- Billing
- Booking (Sales)
- Calendar Management
- Customer Data Management
- Data Entry
- Expense Reports
- Finance
- Front Office
- Invoicing
- Marketing
- Microsoft SharePoint
- Office Equipment
- Office Management
- Office Supply Management
- Presentation Software
- Purchasing
- SAP Applications
- Travel Arrangements

**Cross-Org Skills**
- Effective Communication
- Results Orientation
- Learning Agility
- Digital Fluency
- Customer Centricity

**Impact & Scope**
- Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

**Complexity**
- Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

**Disclaimer

  • Executive Assistant

    hace 5 días

    Barcelona, España Chartered General Contractors A tiempo completo

    This position is 100% in English and you must be fluent in English to apply. This is a full-time Executive Assistant role at KECH Development, this is an on-site position, located in our Barcelona, Spain office. The Executive Assistant will be responsible for providing executive administrative support, appraisal reports, marketing, and offering general...

  • Executive Assistant

    hace 6 días

    Barcelona, España Chartered General Contractors A tiempo completo

    This position is 100% in English and you must be fluent in English to apply. This is a full-time Executive Assistant role at KECH Development, this is an on-site position, located in our Barcelona, Spain office. The Executive Assistant will be responsible for providing executive administrative support, appraisal reports, marketing, and offering general...

  • Executive Assistant

    hace 1 semana

    Sant Feliu de Llobregat, España The Lincoln Electric Company A tiempo completo

    Executive Assistant - Location**:Sant Feliu de Llobregat** Req ID**:28016** - Job ResponsibilitiesMission: Enable senior leadership to operate efficiently by providing proactive, high-level administrative support while ensuring smooth office operations, resource management, and a welcoming environment for employees and visitors. **Executive Calendar...

  • Executive Assistant

    hace 1 semana

    Barcelona, España Page Personnel España A tiempo completo

    Coordinar la agenda del director. - Organizar reuniones, viajes y eventos de empresa. - Atender las consultas del equipo sobre cuestiones de gestión de la oficina (por ejemplo, papelería, hardware y organización de viajes). - Seguimiento de proveedores y control de PO's. - Realización de presentaciones. Empresa ubicada en Castelldefels|Posición...

  • Executive Assistant

    hace 2 semanas

    Barcelona, España The Knot Worldwide A tiempo completo

    **WHAT WE DO MATTERS**: Here at The Knot Worldwide, we believe in doing work that matters. In 16 countries around the world, our leading family of brands (The Knot, WeddingWire, Bodas, Hitched, The Bash, The Bump, and more) inspire, inform, and celebrate our communities as they move through life’s milestones. Our couples and business partners depend on us....

  • Executive Assistant

    hace 2 semanas

    Barcelona, España Page Personnel España A tiempo completo

    Acting as a facilitator for the execution of new investments and activities in Spain (coordinating legal set up, contracts, notary, banking...) - Seamless management of complex agenda and travel (calendar, flights, passports, visas, documentation, hotels and restaurant bookings) - Identifying investment opportunities, collecting data, conducting market...

  • Executive Assistant

    hace 2 semanas

    Barcelona, España HAXR A tiempo completo

    **HAXR Barcelona: Executive Assistant with Leadership Aspirations** Are you **fluent in Turkish and Spanish** with the ambition to become a leader in the tech sector? HAXR Barcelona is seeking a proactive **Executive Assistant** who can confidently navigate the fast-paced world of tech innovation. Proficiency in English is highly desirable in our diverse...

  • Executive Assistant

    hace 1 día

    Barcelona, España Page Personnel España A tiempo completo

    Gestión de teléfono, mail y agenda de Dirección y Presidencia. - Organización y protocolo de eventos y reuniones con órganos de gobierno. - Organización de viajes. - Preparación de informes, documentos y presentaciones de dirección. - Relaciones institucionales con otras entidades y con la Administración Pública. - Actualización de BBDD, atención...

  • Executive Assistant

    hace 1 semana

    Barcelona, España Fluidra Spain A tiempo completo

    We are a leading company in the global pool & wellness industry - Fluidra, a multinational group listed on the Spanish Stock Exchange, is the global leader in the pool and wellness industry. Founded in 1969, Fluidra has long-standing experience in developing innovative products and services in the global residential and commercial pool market. - Fluidra has...

  • Executive Assistant

    hace 2 semanas

    Barcelona, España Novartis A tiempo completo

    **Summary**: The Executive Assistant, Finance Management will be responsible for the independent delivery of profound administrative services in a local and a global context. Ensure service levels are delivered in line with site requirements. **About the Role**: **About the Role**: The Executive Assistant, Finance Management will be responsible for the...