Accounting Operations Coordinator

**About Qualifyze**

Founded in 2019, Qualifyze is a leading company in supply chain compliance management in the Life Sciences industry, trusted by over 1,200 pharmaceutical and healthcare companies globally. Our digital suite of solutions connects manufacturers, suppliers, and a global network of more than 250 auditors and quality experts. With a track record of over 3,000 audits across 85+ countries and the largest and most accurate supplier network and data analytics tools, Qualifyze stands as the all-in-one partner for quality compliance and supply chain risk mitigation in the Life Sciences sector. After securing a Series-B funding in September 2024, Qualifyze is now focused on expanding to the US market.

**What we are looking for**

We are seeking an organized and proactive Accounting Operations Coordinator with a focus on Accounts Receivable and cash collection. In this role, you will be responsible for overseeing invoicing, cash collection, and AR reconciliation processes to ensure accurate and timely cash flow. This is a critical role within the finance team, supporting efficient financial operations and enhancing the company’s cash position.

**Main Responsibilities**

Accounts Receivable Management:

- Oversee the entire AR process, including creating and sending invoices, tracking outstanding balances, and ensuring accurate entries in financial systems.
- Monitor and manage customer accounts, proactively reaching out to clients with overdue balances and providing regular updates to internal teams on AR Status.

Cash Collection & Reconciliation:

- Drive cash collection efforts by establishing communication with customers and coordinating payment plans if necessary.
- Reconcile incoming payments with outstanding invoices, ensuring accuracy in AR accounts and resolving discrepancies promptly.

Customer Communications & Relationship Management:

- Maintain positive relationships with clients, addressing inquiries regarding invoices, payments, and account status.
- Work closely with internal teams to address client-specific billing issues and implement solutions that support timely payments.

Reporting & Process Improvement:

- Prepare regular AR and cash collection reports, analyzing trends to support cash flow forecasting and strategic planning.
- Identify areas for improvement in AR and cash collection processes, recommending and implementing solutions to enhance efficiency and reduce collection cycles.
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- 1-3 years of experience in Accounts Receivable, accounting operations, or a similar role.
- Proficiency with accounting software (e.g., QuickBooks, NetSuite) and familiarity with CRM systems.
- Strong organizational skills and attention to detail, with the ability to manage multiple tasks and prioritize effectively.
- Excellent communication and relationship management skills, with customer-focused approach to AR and collections.
- Proficiency in Excel; experience with data analysis and reporting (preferred).

**What we can offer**
- Flexible schedules throughout the year.
- Flexible compensation plan in restaurant/transportation/nursery vouchers.
- 25 days of holidays (upgradable to 27 after 2 years and 30 after 4 years in the company).
- Health insurance policy with Assistència Sanitària, with the option to add family members.
- Wellhub wellbeing platform membership.
- The option to work from abroad for up to 3 months per year.
- All the necessary equipment for work (laptop, headphones, etc.).
- Two official company events per year to celebrate success.
- Individual coaching and mentoring on your development roadmap within Qualifyze.

At Qualifyze, we actively support the power of diversity, uniting complementary talents and perspectives to address new challenges. Our collective strengths help us find innovative solutions and turn difficulties into opportunities.