Head of Facility Management

**The Institute**

The Centre for Genomic Regulation (CRG) is an international biomedical research institute of excellence, based in Barcelona, Spain, with more than 400 scientists from 44 countries. The CRG is composed by an interdisciplinary, motivated and creative scientific team which is supported both by a flexible and efficient administration and by high-end and innovative technologies.

In April 2021, the Centre for Genomic Regulation (CRG) received the renewal of the 'HR Excellence in Research' Award from the European Commission. This is a recognition of the Institute's commitment to developing an HR Strategy for Researchers, designed to bring the practices and procedures in line with the principles of the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers (Charter and Code).

Please, check out our Recruitment Policy

**The role**

We are seeking a highly qualified and experienced professional to assume the role of Head of Facility Management department who is excited by delivering timely and high-quality services in an international and dynamic scientific environment.

Reporting directly to the Administrative Director, the Head of Facility Management shall be responsible for the maintenance and security of the CRG spaces (around 10.000 m2 located in two sites: PRBB and Marenostrum Tower) and associated assets and equipment, as well as planning and building of new construction projects and refurbishments. They will provide effective leadership and management of the Facility Management team, comprising 9 staff members in total: 2 internal staff, and 7 outsourced staff responsible for scientific maintenance, cleaning and sterilization, technical maintenance, waste management, and building maintenance.

Main duties and responsibilities:

- Design and manage infrastructure and general services to ensure smooth operation of laboratories, units, and offices.
- Supervise the department daily operations (building and equipment maintenance and associated general services, construction and refurbishment works, emergency plan, sustainability) to deliver quality, timely and cost-effective services.
- Lead efforts to improve the facility management processes, identify bottlenecks or improvement areas and implement strategic solutions/projects on time. This includes the design of improvement plans for energy, sustainability, scientific maintenance equipment and renovation plan.
- Manage the infrastructure and general services budget of the institute, including negotiations with providers, management of outsourced services, prepare and write technical documentation for Public Tenders to be published related to infrastructure procurement, and maintenance of contracts within the framework of the public procurement and funding agency regulations, ensuring cost effectiveness whilst maintaining a high level of quality and service.
- Recruit, train, and lead internal and outsourced staff, including the sterilization/cleaning team and maintenance technician.
- Regularly check if Facility Management policies, procedures and service levels are being properly implemented.
- Develop best practices and written documentation, as well as asses the department activity using KPIs.
- Oversee hazardous waste management and represent Facility Management in relevant CRG committees (Technical, Occupational Risk Prevention, Sustainability) and also external committees, and serve as the Head of Emergencies for CRG.
- Maintain up-to-date knowledge of relevant legislation and adapt policies and practices as needed.

**About the** department**

The Facility Management Department is responsible for the maintenance, security and emergency plan protocols of the CRG spaces (around 10.000 m2 located in two sites: PRBB and Marenostrum Tower) and associated assets and equipment, as well as planning and building of new construction projects, including refurbishments and modifications.

The specific services offered are included below:

- Maintenance and general services of the spaces and equipment. This shall include the maintenance and security of spaces, maintaining and repairing general equipment and highly specialised equipment in wet labs and facilities, overseeing the surveillance and alarm systems for biological samples stored at -20ºC, -80ºC and in cryogenic tanks. Finally, it encompasses also the supervision of the services provided by the PRBB and Marenostrum: cleaning, security and maintenance (e.g. power, air conditioning and data sockets).
- Emergency Plan Control: Ensure the safety of the facilities by collaborating closely with the Health and Safety department and the PRBB in the design and implementation of the Building Emergency Plan, and lead its execution at the CRG level.
- Planning and building of new construction projects, including refurbishments and modifications. It shall include the definition of the requirements with users, the coordination and supervision of all phases of the pro