Administration Assistant

hace 6 días

Barcelona, España HH Global A tiempo completo

Purpose of the job:
HH Global has been a trusted procurement partner in the outsourcing industry for twenty-nine

years. Our philosophy is innovation-focused and client driven. This defines the way HH Global

operates and the steps we take to achieve our goals.

The key differentiator in our incredible success? The ability to adapt and respond to

opportunities, wherever we see them. We’ve grown and evolved dramatically over the years,

serving global clients, expanding into 65+ countries, and strengthening our service offerings. Our

people, track record for innovation, commitment to sustainability, and the passion we have for

our work have made us the first choice partner for the world’s most influential brands.

We are looking for an Admininstrative Assistant for our Barcelona office. This person will be

performing office management activities and also assisting the Head of Finance and

Administration in administrative and local finance tasks. You should be passionate about being

part of a team and supporting our team in achieving our goals. You should enjoy solving

problems creatively and implementing efficient systems of work and structure. You must be

organized, with attention to detail and able to work independently.

Key Responsibilities:

- Support all administrative activities at our Barcelona office, ensuring that the office
is consistently operating smoothly
- Locate, coordinate and troubleshoot any external services needed to attend to office
matters
- Liaise with Madrid and Lisbon offices to support them with office administration
affairs
- Keeping an inventory of office supplies and ordering new ones as necessitated
- Provide the team with the necessary equipment to when and as needed while
keeping an inventory of the material provided.
- Support the organisation of events by booking and preparing spaces and catering
as and when required.
- Assist the Head of Finance and Administration in administrative, legal and tax
related tasks.
- Assist the Head of Finance and Administration in routinary finance related tasks

Knowledge, Skills & Experience:

- Team-focused, driven by looking after and contributing to the team’s needs
- Previous experience with similar tasks is preferred
- Motivated to solve problems and finding the best solutions to do so
- Ability to learn and understand the needs of a working office environment
- Have an understanding of how to deliver excellent customer service
- Strong interpersonal & communication skills
- Proactive communication, both written and verbal
- Ability to work independently, self-organization and excellent time management
skills
- Paying attention to detail

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