Administrator/office Supervisor

**Job title**:

- Administrator / Office Supervisor

**About Us**:

- We are SLB, a global technology company operating in over 120 countries and driving energy innovation for a balanced planet.

At SLB we create amazing technology that unlocks access to energy for the benefit of all. That is our purpose. As innovators, that’s been our mission for 100 years. We are facing the world’s greatest balancing act
- how to simultaneously reduce emissions and meet the world’s growing energy demands. We’re working on that answer. Every day, a step closer.

Our collective future depends on decarbonizing the fossil fuel industry, while innovating a new energy landscape. It’s what drives us. Ensuring progress for people and the planet, on the journey to net zero and beyond. For a balanced planet.

**Location**:

- Madrid, Spain

**Job Summary**:

- The Position holder is responsible for Administration & Office Support and assists in cross-function admin tasks for HR, HSE, Facilities, etc. The position reports to the Global Account Director - Spain.

Successful Position holders are excellent communicators, enjoy solving problems, and work well in teams. The position will be for a fixed-term period of 12 months as Maternity Cover.

**Essential Responsibilities and Duties**:
**HSE & Facilities Tasks**
- Emergency Response Plan Update and Employees HSE meeting point check list update as per Blueflex.
- HSE first POC for Facility Building and parking responsible.
- Labor risk Supervisor POC and actions to be performed (labor risks documentation updates for employees and contractors, office and teleworking assessment, pregnancy, etc.)
- HSE induction to office visitors.
- Employees Medical Checks arrangement
- Facility Admin - Update and coordinate facility actions (fire, electricity, maintenance, iWorkplace bookings and updates )
- ARC update for Sustainability reports
- Facility Operations and Maintenance internal audits to perform.
- Office license activity completion
- LRA - Local Registration Authority - Badge requests, office access control and untaint LDAP records
- SSO - Site Security Officer

**HR Admin Tasks**
- POC in Spain for queries for HR Representative, HR Payroll Analyst and HR Benefits
- POC for questions related to the Spanish laws (i.e.: maternity/paternity leaves, maternity part time reduction, paid permissions, vacation days, sickness leave etc)
- POC for hired employees and supervisor on employee’s terminations.
- To send out data for payroll-based activities.
- Support on updating the addresses with the Authorities (Social Security card request, townhall etc)
- Check lunch paid by expense reports to be deducted from meal voucher distribution.
- Review and edit LOIs, presentation letters to Consulates and support with Visas.
- To collect the receipts of benefits and business ERs

**Tax Admin Tasks**
- POC for Spain Tax Agency
- Ensure that all the Spain tax payments are paid on time.
- POC of tax advisor in Spain (General matters, certificates, D4 form etc.)
- Request NRCs codes to the bank for monthly and annual tax payments to be provided to tax advisor for taxes final submissions.
- Collection and sending Invoices to the Tax Accountant for tax form declarations.
- Send out notifications received by the Tax Agency and request approval for annual activity income tax to the Tax West EUR Manager
- Ensure that income tax certificates are delivered on time for annual declarations.
- Branch financial annual accounts registration follow up.

**Administration Tasks**
- SAP Data Entry
- Complete National Statistics Surveys data reporting
- Archiving docs and maintaining filing physical file
- American Express invoices specific control list
- Request quotations in general
- New vendors requests, data updates and follow-up
- Flight bookings and/or changes for some employees
- Requests POs in SRM, do the follow-ups and submission of Good Receipts accordingly.
- Support to events organization/transports
- Cell Phones: Checking the monthly invoice and negotiation with vendor.
- Negotiation with suppliers including office leaser.
- Bank guarantee request and control for office lease
- Letters preparation for clients, vendors, authorities, governments, employees.
- Receive and meet visitors and clients at reception.
- Answering and directing all incoming and internal calls through the switchboard
- Manage daily mail.
- Administrative general staff
- Booking hotels for some visitors
- Maintain the stock of stationery updated.
- Filing storage update
- Support on IT department to control the assets of the office (mainly laptops) and assets disposal control.
- Support on IT on internet connection restoring and checking some IT devices remotely.

**Requirements**:

- Fluent in English
- A minimum of 3 years of experience in data entry.
- Safety Inclined in a fast-paced environment.
- SAP experience or Trained in SAP (desirable)
- Organizational skills
- Motivated

SLB is an equal employment opportunity employ