Bilingual Team Assistant

hace 3 días

SalamancaMadrid, España Victoria Selection & Search A tiempo completo

**International Law Firm, Madrid**:
Our client, an international Law firm known for its leading presence in Latin America and expertise in Corporate Finance, is looking for a Team Assistant to support their close-knit team in their European (Madrid) office.

Reporting to the Office Manager, responsibilities (among others) will include:

- Managing travel bookings: flights, hotel and travel bookings for associates and visitors from head office, according to company protocol
- EA duties for Resident Partner (Agenda)
- EA duties for visiting associates from Latin American office
- Supporting the Office Manager with client events, sending and updating guest lists, greeting high profile clients on site and liaising with providers when required
- Organising meeting rooms, receiving visitors and ensuring they are well looked after
- Acting as the first point of contacts for clients, managing the office switchboard (telephone reception)
- Ensuring contacts are updated to the database with accuracy and precision
- Manage signatures and documentation for the Resident Partner
- Opening matters on the system and ensuring project information is updated regularly
- Supervision of office maintenance for common areas, ensuring office facilities always pristine
- Ordering office materials and speaking to suppliers (kitchen supplies, stationary)
- Coordinate office catering
- Electronic and physical archiving of legal documents
- General office support and acting as the key contact for administrative needs

This position is 100% office based.

Location - Madrid, Castellana

Salary - Dependent on experience

Timetable - Full time

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