Permits Director For International Cultural Events | Heritage Locations | Institutional Relations

The Art of Music Tour is a fast-growing international project that blends cinematic electronic music, drone filmmaking, and breathtaking natural landscapes.
We perform and film open-air concerts in iconic outdoor locations worldwide, blending music, storytelling, and visual art into powerful cultural experiences. Past performances have taken place in Sweden, Croatia, Portugal, Spain, Hungary, Greece and more. The 2027 edition will expand across Europe and beyond.
As we celebrate our sixth year, we are building a high-performance global team that thrives on clarity, ownership, and creativity. We are now hiring a Permits Coordinator with senior-level communication, negotiation, and administrative capability to secure the required authorisations across tourism boards, municipalities, cultural ministries, and land-use authorities. This is not an event assistant role. This is a permitting and negotiation role with public institutions (municipalities, heritage, land use, tourism). If you have not secured permits before, do not apply.
This is a mission-critical role at the centre of a global expansion.
If you’re proactive, professional, and passionate about bringing music and film to extraordinary locations, we’d love to hear from you.
ROLE OVERVIEWWe are looking for someone with institutional maturity, not just events experience.
You must be comfortable navigating government frameworks, dealing with senior officials, and articulating a cultural project with professionalism and clarity.
Your responsibilities include:1. Permits Acquisition & Institutional ContactIdentify all authorities involved (tourism boards, municipal cultural offices, heritage/law departments, police, land-use councils).
Initiate communication through professional written proposals and direct calls.
Secure meetings, negotiations, and follow‑up threads with decision‑makers.
Translate project needs into a language that resonates with institutions.
Persist through “no,” redirecting to alternative solutions.
Present the project as cultural, cinematic, and tourism‑enhancing — not a party or nightclub event.
Understand concerns and propose scalable solutions (capacity, footprint, equipment, dates).3. Process Management & DocumentationBuild a clear map of the approval chain for each location.
Ensure all documents, liability requirements, safety considerations, and policies are respected.4. Cross‑Country AdaptationAdjust approach for different bureaucratic systems in Europe.
Research best practices from film permits, cultural permits, and tourism partnerships.
REQUIRED EXPERIENCETourism boards or cultural departmentsHeritage site managementPublic administration (events/culture/tourism)Senior event administrators dealing with government bodiesAnd:Strong written and spoken communicationAble to negotiate professionally with public officialsAble to manage pressure, deadlines, and complex approval chainsAble to deliver results, your work must lead to confirmed permits, not just attemptsConfident in presenting a cultural/artistic project and securing approvalsFluent in English + (Spanish, French, or Italian highly valued)THE IDEAL CANDIDATETakes ownership. If an institution says no, you find another path.
Never return the problem; who brings the solution.
Thrives in structured negotiationsUnderstands how government offices operateCan read between the lines of bureaucratic responsesKnows how to escalate professionallyCommunicates clearly and confidentlyHas zero fear of picking up the phoneSolve problems instead of returning themCan represent an international cultural project with maturityIf you have experience securing outdoor filming permits, cultural approvals, or tourism partnerships, then we want to hear from you.
COMPENSATIONFreelance, project‑based structure:€500 per confirmed permit (depending on country & complexity)Bonuses for securing multiple locationsLearn more about the project:https://youtu.
Be/crt_c_aZ6HEFINAL NOTEThe Art of Music Tour is building a professional international team capable of delivering ambitious cultural productions at extraordinary locations.
We value competence, integrity, consistency, independent judgment and measurable results.
We are not looking for someone who simply contacts institutions. We are looking for a professional who takes ownership, establishes feasibility, negotiates effectively and delivers documented outcomes.
If you have the experience and professional standards required, we welcome your application.