Executive Office Manager
hace 2 semanas
Role DescriptionWe are looking for the very Top Talent…and we would be delighted if you were to join our teamMore in details, UST is a multinational company based in North America, certified as a Top Employer and Great Place to Work company with over employees all over the world and presence in more than 35 countries. We are leaders on digital technology services, and we provide large-scale technologic solutions to big companies. What we look for?For our Madrid office, we are looking for an Office Manager to play a key role in ensuring an exceptional workplace experience and providing proactive, high-level administrative support to our Executive Committee. This is a dynamic position where you will manage hospitality, events, and strategic coordination in a multinational environment. Main Tasks And Accountabilities Will Be Organize internal events, client visits, and corporate meetings, ensuring excellence and attention to detail. Oversee vendors and contracts, defining processes and policies to optimize operations and costs. Manage budgets and report expenses accurately. Handle administrative processes related to the Executive Committee's operations. Coordinate agendas and strategic meetings with confidentiality and professionalism. What do we expect from you? At least 5 years of experience in a similar role. Proven experience in multinational corporate environments supporting senior management. Excellent communication skills and advanced English level (C1/C2). Highly organized, proactive, and results-oriented, with strong decision-making skills. Proficiency in Microsoft 365 tools (Outlook, Teams, etc.). Work Location Hybrid - Madrid, Spain Work Schedule Full time What can we offer? 23 days of Annual Leave plus the 24th and 31st of December as discretionary days Numerous benefits (Health Care Plan, teleworking compensation, Life and Accident Insurances). `Retribución Flexible´ Program: (Meals, Kinder Garden, Transport, online English lessons, Health Care Plan…) Free access to several training platforms Professional stability and career plans UST also, compensates referrals from which you could benefit when you refer professionals. The option to pick between 12 or 14 payments along the year. Real Work Life Balance measures (flexibility, WFH or remote work policy, compacted hours during summertime…) UST Club Platform discounts and gym Access discounts If you would like to know more, don't hesitate to apply and we'll get in touch to fill you in detail. We are waiting for youIn UST we are committed to equal opportunities in our selection processes and do not discriminate based on race, gender, disability, age, religion, sexual orientation or nationality. We have a special commitment to Disability & Inclusion, so we are interested in hiring people with disability certificate.SkillsHospitality Management,Office Administration,Corporate Travel Management
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Office Manager
hace 2 semanas
Madrid, España OFFICE MANAGER A tiempo completo**Descripción de la compañía**: Empresa de Servicios a empresas del sector Audiovisual y Gráfico Catálogos de moda Organización de eventos Presentación de castings Management de actores y modelos **Descripción del puesto**: Office Manager en departamento audiovisual y gráfico Se ocupara de tareas de Mantenimiento y Seguimiento de la comunicación...
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Executive Assistant
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Madrid, España Page Personnel España A tiempo completoLa persona seleccionada dará soporte al equipo directivo de la compañía y gestionará las siguientes funciones: - Atención y filtro de llamadas - Gestión de agenda - Organización de reuniones y viajes - Elaboración de presentaciones - Gestión integral de la oficina: seguridad, mantenimiento y limpieza - Contacto y negociación con proveedores -...
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Executive Assistant
hace 2 semanas
Madrid, España Page Personnel España A tiempo completoLa persona seleccionada tendrá las siguientes responsabilidades. - Liderar agendas del CEO y equipo directivo. - Atención y filtro de llamadas - Organización y acondicionamiento de salas de reuniones - Atención de visitas - Gestión del correo y la mensajería - Organización de viajes de todo el equipo - Contacto con proveedores y realización de...
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Executive Assistant
hace 13 horas
Madrid, España MIO Partners A tiempo completoA leading investment firm in Madrid is looking for an Executive Assistant & Office Manager to support senior leaders and ensure smooth office operations. This role requires fluency in Spanish and English, strong organizational skills, and a proactive approach. You'll work in an inclusive team environment, contributing to client service and office management....
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Madrid, España Page Personnel España A tiempo completoLa persona seleccionada realizará, entre otras, las siguientes funciones: - Agenda - Viajes - Organización de reuniones - Realización de presentaciones - Gestión de proveedores - Asegurar el buen funcionamiento de la oficina. Empresa sector inmobiliario ubicada en Madrid centro|Perfil polivalente con experiência como Executive Assistant y Office...
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Hybrid Office Manager
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Madrid, España Seedtag A tiempo completoA leading advertising technology company in Madrid is seeking an Office Manager & Executive Assistant to oversee daily operations and provide support to five executives. Ideal candidates will have a background in administrative roles, strong communication skills, and proficiency in Google Workspace. The position offers a hybrid work model and various perks...
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Executive Assistant
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Madrid, España LHH A tiempo completoDesde la División de Assistant & Executive Support de LHH , seleccionamos para importante empresa internacional del sector financiero con oficinas en el centro de Madrid un/a Executive Assistant & Office Manager con inglés bilingüe. Entre sus funciones: -Gestión de agenda complicada y cambiante de la Dirección. -Organización de viajes y reuniones,...
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hace 14 horas
Madrid, España LHH A tiempo completoDesde la División de Assistant & Executive Support de LHH, seleccionamos para importante empresa con oficinas en el centro de Madrid un/a Executive Assistant & Office Manager con inglés C1 . Entre sus funciones: -Gestión de agenda complicada y cambiante del CEO. -Organización de viajes y reuniones, así como toda la logística necesaria para los mismos....
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hace 3 días
Madrid, Madrid, España KF A tiempo completoAbout usOur client, is a fast-growing textile and leather manufacturing partner with operations in Europe, Turkey and Morocco. Our client specializes in product development, sourcing, procurement, and logistics. As part of its expansion, the client is opening a new commercial hub in Madrid to strengthen its global operations.As part ot this exciting...
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Office Manager/executive Assistant
hace 1 semana
Madrid, España LevelTen Energy A tiempo completoWe are looking for a new colleague who will take on the combined roles of Office Manager for the Madrid office and Executive Assistant to the VP of Europe. The hire will be responsible for managing the relationships with our external vendors. In addition, the hire will own administrative office duties and help onboard new employees. This role supports and...
